Administrative Specialist Senior
2 days ago
We are seeking a highly skilled and experienced Administrative Specialist Senior to join our team at the Kentucky Personnel Cabinet. This is a critical role that requires strong administrative support and organizational skills to ensure the smooth operation of our department.
Key Responsibilities
- Provide administrative support to the District Supervisor and Assistant Supervisors, including data entry, report compilation, and special projects.
- Assist with the accreditation process, including entry of data in the Kentucky Offender Management System and compilation of information for the District Outcome Measures report.
- Receive and forward lab results from drug tests, maintain inactive caseloads, and assign parole plans and transfers for investigation and form review.
- Compile weekly reports, maintain Time and Attendance records, and provide backup support to the Administrative Specialist II for administrative caseloads.
- Assist with scheduling and setting up for staff meetings, morale committee meetings, and other office-related tasks.
Requirements
- Bachelor's degree from a college or university.
- Three years of professional, administrative, or business experience.
- Ability to work independently and with limited supervision, strong written and oral communication skills, and ability to multitask and prioritize multiple assignments.
- Familiarity with Excel and Outlook, and ability to adapt to the ever-changing needs of the Department and Division.
Working Conditions
This position primarily performs duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months.
Special Requirements
None.
Preferred Knowledge/Skills/Abilities
- Kentucky Offender Management database knowledge and process.
- Ability to think critically and analyze data.
- Positive and helpful attitude to support the district and division as a whole.
Minimum Requirements
- Graduate of a college or university with a bachelor's degree.
- Three years of professional, administrative, or business experience.
- Ability to work independently and with limited supervision, strong written and oral communication skills, and ability to multitask and prioritize multiple assignments.
- Familiarity with Excel and Outlook, and ability to adapt to the ever-changing needs of the Department and Division.
Working Conditions
This position primarily performs duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months.
Special Requirements
None.
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