Program and Event Coordinator

4 hours ago

Saint Paul, Minnesota, United States MRA Recruiting Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Program and Events Coordinator to join our team at MRA Recruiting Services. In this full-time hybrid role, you will be responsible for planning, organizing, and executing a wide range of events, from community development trainings and workshops to conferences and retreats.

Key Responsibilities
  • Assist in planning, coordinating, and project managing events such as fundraising, staff meetings, conferences, and social gatherings.
  • Develop and manage event timelines, schedules, and checklists to ensure seamless execution.
  • Convene meetings with staff to make decisions, clarify roles, and ensure open communication.
  • Prepare event programs, handouts, signage, and other materials in collaboration with the program lead and communications team.
Community Development Team Support
  • Provide logistics and planning support for community engagement sessions and technical assistance projects.
  • Collaborate with community stakeholders and manage task planning, scheduling, and coordination with project partners.
Vendor & Venue Coordination
  • Research and recommend vendors for catering, decor, entertainment, and AV needs.
  • Secure contracts, manage vendor relationships, and conduct site visits for event logistics management.
  • Ensure speakers and participants receive necessary financial and logistical support.
Budget & Project Management
  • Assist in creating and managing event budgets, tracking expenses, and submitting payment requests.
Communication & Staff Relations
  • Serve as the main point of contact for staff, providing updates and addressing event-related questions.
  • Coordinate with internal teams and external partners to ensure smooth execution of events.
Marketing & Promotions
  • Support the development and execution of marketing materials, social media posts, and promotional strategies.
On-Site & Virtual Event Management
  • Oversee on-site logistics and provide support for virtual events, coordinating staff and troubleshooting issues as they arise.
  • Ensure high-quality execution of all event activities, whether on-site or virtual.
Post-Event Follow-Up
  • Conduct post-event evaluations, gather feedback, and assess success.
  • Prepare post-event reports with recommendations for future improvements.
  • Ensure thank-yous and acknowledgments are delivered to speakers and attendees.

MRA Recruiting Services is committed to social, racial, gender, and economic justice. We strongly encourage Black, Indigenous, people of color, women, LGBTQ individuals, veterans, and persons with disabilities to apply.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

This position will need to undergo and pass a background check and be authorized to work in the U.S.

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