Executive Assistant

1 day ago

Reston, Virginia, United States Solomon Page Full time
Executive Assistant Opportunity at Solomon Page

We are seeking a highly organized and proactive Executive Assistant to support our Executive Leadership Team (ELT) in a fast-paced, dynamic environment. This individual will provide essential administrative support, ensuring smooth and efficient operations across the organization.

Key Responsibilities:
  • Manage complex schedules, appointments, travel arrangements, and meetings with a focus on optimizing time and priorities
  • Take ownership of a broad range of tasks, from preparing and editing high-level correspondence and presentations to coordinating company-wide communications, reflecting flexibility and adaptability
  • Spearhead the management and maintenance of the company website and digital communications, collaborating with various vendors to ensure content aligns with strategic initiatives
  • Act as the primary point of contact for internal and external communications, seamlessly managing relationships with stakeholders across all levels
  • Navigate the complexities of meeting logistics, from preparing agendas to tracking and following up on action items to enable the leadership team to stay focused on key deliverables
  • Oversee the organization of physical and digital filing systems, ensuring information is accessible, well-organized, and secure
  • Lead special administrative projects by conducting research, compiling data, and presenting actionable insights to support decision-making
  • Handle confidential information with the utmost discretion and professionalism
  • Be a problem-solver, working cross-functionally to address emerging challenges and streamline processes
Requirements:
  • Proven experience as an Executive Assistant supporting a leadership team or at least 5 years of experience in a fast-paced, multi-faceted administrative role, ideally within a start-up or high-growth environment
  • Strong organizational and time management skills, with an innate ability to juggle priorities and adapt to shifting needs
  • Excellent written and verbal communication skills, with the ability to interface professionally and confidently with stakeholders
  • Proficiency in Microsoft Office Suite and a willingness to quickly learn new tools and software
  • Demonstrated ability to work independently and collaborate across teams, balancing autonomy with a team-first mentality
  • Bachelor's degree or equivalent experience strongly preferred
  • A proactive problem-solver who enjoys taking initiative and finding creative solutions
  • Emotional intelligence, professionalism, and the ability to navigate relationships at all levels
  • Capable of building strong relationships with both internal teams and external stakeholders
  • Highly collaborative, fostering a sense of teamwork and unity across departments
  • Compassionate and empathetic, with the ability to understand and support the needs of others while maintaining the goals of the organization
  • Ability to manage sensitive information with integrity and discretion
  • Thrive in high-pressure situations and demonstrate a strong sense of adaptability
  • A self-starter with the capacity to wear multiple hats and contribute across various facets of the business
  • Cultivate a strong partnership with the CEO and ELT, becoming their go-to resource for support and strategic insights
  • Streamline administrative and operational processes, reducing the burden on leadership and improving efficiency
  • Lead special projects that align with strategic goals, demonstrating versatility and problem-solving skills
  • Enhance cross-company communication, ensuring the smooth flow of information between leadership and teams
  • Demonstrate the ability to adapt and thrive in a hybrid work environment, supporting both in-office and remote setups

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