Bookkeeper and Administrative Assistant

18 hours ago


Lowell, Massachusetts, United States Craters & Freighters NYNJ Full time
Job Description

We are seeking a detail-oriented and proactive Administrative Assistant with a strong background in bookkeeping to support our team's daily operations, manage financial tasks, and provide personal assistance to company leadership. This role is essential in maintaining the office's efficiency and accuracy.

Key Responsibilities:

  1. Administrative Support:
    • Answer and direct phone calls, log inquiries into the system, and coordinate office events.
    • Take initiative with day-to-day office needs and tasks, managing office supplies and maintaining inventory levels.
    • Act as the point of contact for external vendors and service providers.
  2. Bookkeeping Duties:
    • Obtain primary financial data for accounting records, compute and record numerical data, and check transaction accuracy.
    • Perform data entry and administrative duties, review and verify invoices for accuracy and completeness, and match invoices with purchase orders and receipts.
    • Maintain vendor files, respond to vendor inquiries, generate and send invoices to clients, and monitor customer accounts for overdue payments.
    • Work with customers to resolve billing discrepancies and disputes professionally and promptly.
  3. Personal Assistance:
    • Handle personal requests and tasks for company leadership efficiently and discreetly.
    • Provide administrative support for company leadership's other business ventures, ensuring tasks and communications are handled efficiently.

Qualifications:

  • Proven experience as an administrative assistant, bookkeeping, or similar role.
  • Bookkeeping experience required, with proficiency in QuickBooks, Netsuite, and Xero.
  • Experience in Google Suite and Monday.com preferred.
  • Strong organizational and multitasking skills, excellent written and verbal communication abilities, and ability to handle sensitive information with discretion.

Estimated Salary: $60,000 - $80,000 per year, based on location and industry standards.



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