Back Office Coordinator

7 days ago


Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

As a Store Administrator at MyCareersFuture, you will play a crucial role in ensuring the smooth operation of our stores. Your primary responsibility will be to secure the back of house efficiency, aligning with the standards of our brand.

**Key Responsibilities**

  • Support the Store Management team in creating staff planning, taking into consideration anticipated traffic flow, commercial elements, shift requests, and staff availability.
  • Liaise with HR Administration and payroll to ensure timely processing of time sheets, incentive payouts, and other related tasks.
  • Update and maintain accurate leave records, including annual leave, medical leave, replacement time off, and replacement day off.
  • Manage and order stationery, uniforms, packaging, and store maintenance supplies to maintain a well-stocked and organized store environment.
  • Liaise with external stakeholders, such as mall management and vendors, to ensure seamless communication and collaboration.
  • Handle the onboarding process and administration for new hires, including uniform ordering and fitting, locker issuance, and other related tasks.

**Requirements and Competencies**

  • Minimum 3 years of relevant experience in retail, airline, hospitality, and/or administration.
  • Experience in retail or facilities management will be advantageous.
  • Strong multi-tasking and organization skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent interpersonal and communication skills, with the ability to build strong relationships with colleagues and external stakeholders.
  • Self-starter, independent, and a good team player with initiative, able to work effectively in a fast-paced environment.
  • Proficient in MS Office applications, including Excel, with experience in using Pivot Tables and V-lookup.


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryMyCareersFuture is seeking a highly skilled Calypso Back Office Specialist to join our team. As a Calypso Back Office Specialist, you will be responsible for managing and maintaining the Calypso system, ensuring its optimal performance and efficiency.Key ResponsibilitiesMinimum 5 years of hands-on experience with Calypso as a back office...

  • Office Coordinator

    2 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job DescriptionMyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Office Coordinator, you will play a crucial role in maintaining the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including managing filing systems,...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryAs an Executive Administrator at MyCareersFuture, you will play a crucial role in ensuring the smooth operation of our office activities and compliance with company policies. This is a dynamic and challenging position that requires strong organizational and communication skills.Key ResponsibilitiesCoordinate and oversee office operations to...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Executive Assistant to join our team at MyCareersFuture. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesProvide day-to-day administrative support to...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly skilled Run Specialist to join our team at MyCareersFuture. As a key member of our international team, you will be responsible for running and supporting the Interest Rate Derivative Back-Office Platform built around Summit, a software package from Finastra.Key ResponsibilitiesManage incidents and requests, ensuring timely...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MyCareersFuture. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including filing, data entry, and record-keeping.Key ResponsibilitiesPerform general office administrative...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Site Administrator to join our team at MyCareersFuture. As a key member of our site office, you will be responsible for providing administrative support to our Site Project Manager and ensuring the smooth operation of our site office.Key ResponsibilitiesSupport the Site Project Manager on all...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:We are seeking a highly organized and detail-oriented Senior Administrative Officer to join our team at MyCareersFuture. As a key member of our operations team, you will be responsible for providing administrative support to our clients and ensuring the smooth day-to-day operations of our office.Key Responsibilities:Manage and maintain accurate...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MyCareersFuture. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, handling general company affairs, and managing daily administration, documentation, and coordination.Key...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:We are seeking a highly organized and detail-oriented Business Operations Associate to join our team at MyCareersFuture. As a Business Operations Associate, you will play a critical role in supporting the day-to-day operations of our business.Key Responsibilities:Provide administrative support to ensure the smooth operation of our business.Answer...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly skilled and organized Office & Admin Coordinator to join our team at MyCareersFuture. As a key member of our administrative team, you will be responsible for providing exceptional support to our Managing Director and ensuring the smooth operation of our office.Key ResponsibilitiesOversee daily office operations to ensure...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Director. The successful candidate will be responsible for managing the Director's schedule, coordinating meetings, and ensuring the smooth operation of the office.Key ResponsibilitiesProvide administrative support to the Director,...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MyCareersFuture. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our organization.Key ResponsibilitiesAssist with generating sales orders and invoices, filing...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MyCaretersFuture. As an Admin Officer, you will play a critical role in ensuring the smooth operation of our administrative tasks.Key Responsibilities:Document Management: Manage administrative tasks including receipt, scanning, loading, and...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly organized and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our organization.**Key Responsibilities:**Organize and maintain accurate and up-to-date records, files,...

  • Office Coordinator

    7 days ago


    Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at MyCareersFuture. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProcurement and processing of invoices, ensuring timely and accurate paymentFiling...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryThe Executive Assistant to the Head of School plays a pivotal role in the organisation of the School and assists the Head of School in the day-to-day work to ensure the smooth running of the office.Key ResponsibilitiesManage the day-to-day operations of the Head of School, ensuring seamless coordination and communication.Schedule meetings,...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MyCareersFuture. As an Administrative Support Specialist, you will provide administrative assistance to various office operations, ensuring smooth and efficient operations within the organization.Key ResponsibilitiesStudent Support: Provide...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    About MyCareersFutureMyCareersFuture is a leading organization dedicated to empowering individuals and fostering growth through innovative career development initiatives.Job SummaryWe are seeking a highly organized and detail-oriented Part Time Office Administrator to join our team at MyCareersFuture. The ideal candidate will play a crucial role in ensuring...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    About MyCareersFutureMyCareersFuture is a leading organization dedicated to empowering individuals and fostering growth through innovative career development initiatives.Job SummaryWe are seeking a highly organized and detail-oriented Part Time Office Administrator to join our team at MyCareersFuture. As a key member of our administrative team, you will play...