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Front Office Coordinator

2 months ago

Miami, Florida, United States VUMI Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at VUMI Group. As a key member of our front office team, you will be responsible for providing exceptional administrative support to our sales and marketing teams.

Key Responsibilities
  • Front Office Operations
    • Manage the daily front office operations, including greeting visitors, preparing packages, and receiving correspondence and deliveries.
    • Coordinate travel arrangements for employees and agents, including flights and hotel bookings.
  • Event Planning
    • Assist in the planning and execution of agent incentive seminars and other events.
    • Coordinate event logistics, including venue selection, catering, and audiovisual equipment.
  • Administrative Support
    • Provide administrative support to the sales and marketing teams, including data entry, document preparation, and filing.
    • Assist in the implementation of employee engagement communications and activities.
  • Communication and Liaison
    • Act as a liaison between the Miami, Ecuador, Panama, Medellin, and Dallas offices.
    • Communicate effectively with employees, agents, and vendors to ensure seamless event execution.
Requirements
  • Education
    • Associate's or Bachelor's degree.
  • Experience
    • Event planning or travel agency experience preferred.
  • Skills
    • Bilingual (English-Spanish). Portuguese is a plus.
    • Excellent writing and editing skills.
    • Proficient computer skills, including Word, Excel, PowerPoint, and graphic design concepts.
    • Strong team orientation with a focus on team success.
Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will be required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs, balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust to focus. Frequent travel is required, often up to several hours of driving per day. Ability to travel to, attend, and conduct sales presentations. Manual dexterity is required to use desktop computer and peripherals. Exposure to variable weather conditions is likely.