Payroll Administration Manager

2 weeks ago

Washington, Washington, D.C., United States Hive Group LLC Full time
Job Description

We are seeking a highly skilled Payroll Administration Manager to join our team at Hive Group LLC. This role is crucial in managing payroll processing, tax filings, compliance with federal and state regulations, benefits administration, and supporting onboarding activities.

Key Responsibilities:
  • Payroll Processing: Administer and process bi-weekly payroll, ensuring accuracy and compliance with all applicable laws. Manage employee deductions, garnishments, and wage calculations.
  • Tax Filing & Compliance: Ensure timely and accurate filing of payroll taxes, including federal, state, and local taxes (e.g., income tax, unemployment tax, FICA). Prepare and submit tax reports, such as quarterly and annual tax returns (Forms 941, 940, W-2, etc.). Resolve tax-related discrepancies with government agencies and ensure compliance with tax regulations.
  • Benefits Administration: Manage and administer employee benefits programs, including health, dental, vision, 401(k), FMLA, disability, and open enrollment. Reconcile benefits statements and ensure accurate deductions are reflected in payroll.
  • HR Compliance: Ensure adherence to federal, state, and local employment laws and regulations, including ACA, OFCCP, Workers' Compensation, and EEO reporting.
  • Onboarding: Facilitate employee onboarding, ensuring all necessary documentation (I-9, background checks, etc.) is completed accurately and on time.
  • HRIS Management: Oversee the administration of the HRIS, ensuring seamless integration with payroll and benefits systems and maintaining data accuracy.
  • Employee Support: Serve as the primary point of contact for employees regarding payroll, benefits, and tax inquiries, offering guidance and support.
  • Recordkeeping & Compliance: Maintain accurate personnel and payroll records, ensuring compliance with legal requirements for document retention and payroll audits.
  • Policy Management: Assist in developing and updating HR policies and the Employee Handbook, ensuring acknowledgment and understanding by employees.
  • Reporting & Reconciliation: Reconcile payroll, benefits, and tax-related transactions, and prepare necessary reports for audits, tax filings, and other compliance needs.
  • Process Improvement: Continuously evaluate payroll, tax, and benefits processes, identifying opportunities for automation and efficiency improvements.
Requirements:
  • Education: Bachelor's degree in human resources, Business Administration, or a related field.
  • Experience: 4-6 years of human resources experience, including at least 2 years in payroll and benefits administration.
Skills:
    • Strong proficiency in HRIS and payroll systems (experience with UKG).
    • In-depth knowledge of compliance regulations (ACA, FMLA, OFCCP, etc.).
    • Critical thinking: Ability to analyze payroll and benefits issues, troubleshoot problems, and develop innovative solutions.
    • Problem-solving: Resolve employee issues related to payroll and benefits with a focus on efficiency and accuracy.
    • Strong attention to detail, ensuring the highest level of accuracy in all payroll and benefits transactions.
    • Time management: Ability to handle multiple priorities, meet deadlines, and manage high volumes of work efficiently.

We are an Equal Employment Opportunity / Affirmative Action employer dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. We hire and promote individuals solely on the basis of their qualifications for the job to be filled.

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