Office Administration Specialist

2 weeks ago

Manchester, New Hampshire, United States Gentex Corporation Full time

GENTEX AT A GLANCE:

At Gentex Corporation, we foster an environment where innovative ideas and talented individuals can flourish. With a legacy of over 125 years, Gentex stands as a global leader in personal protection and situational awareness solutions tailored for defense forces, emergency responders, and industrial personnel in high-performance settings. Become part of our diverse team of dedicated professionals worldwide, engage in challenging and fulfilling projects, enhance your skills, and advance your career while positively impacting the lives of our customers. Together, you and Gentex can cultivate a career that is uniquely yours.

MINIMUM QUALIFICATIONS:

· High School Diploma or equivalent

· 3+ years of relevant experience

PREFERRED QUALIFICATIONS:

· Associate or Bachelor's degree preferred

ABOUT THE JOB

The Administrative Coordinator plays a vital role in delivering comprehensive administrative and office support across various departments. This position entails managing telephone communications, welcoming visitors, procuring supplies, and preparing supply requests. Furthermore, the Administrative Coordinator is responsible for coordinating and scheduling travel arrangements for the management team, organizing meetings and luncheons for both management and guests, and assisting with internal and external company events. Additional responsibilities include preparing and reviewing team expense reports, creating and editing presentation slides and correspondence, and maintaining organized filing systems.

Gentex provides an extensive benefits package, which includes, but is not limited to, medical coverage, 401k plans, paid time off, and excellent work schedules, including a 9/80 work week.

RESPONSIBILITIES:


• Deliver administrative and general support to the organization.


• Sort and distribute incoming mail.


• Generate purchase requisitions for various departments.


• Monitor, track, and deliver packages as required.


• Coordinate and order snacks, lunches, and refreshments for on-site meetings; arrange external meetings and training events.


• Screen visitors using the Visual Compliance screening program.


• Organize the shipment of materials as necessary.


• Execute basic office duties such as data entry, scanning, faxing, copying, filing, and general office organization.


• Assist the management team with document screening, review, development, and preparation (utilizing MS Office formats).


• Research and arrange travel accommodations as needed.


• Oversee expense report activities.


• Assess, stock, and maintain office supplies in collaboration with purchasing.


• Sustain office filing systems.


• Prioritize tasks to align with organizational needs.


• Provide reception duties as required, including greeting visitors and clients.


• Answer incoming phone calls (low volume).


• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:


• Proficiency in Microsoft Office suite


• Exceptional spoken and written communication skills, with the ability to interact effectively with employees and visitors at all levels


• Strong teamwork capabilities


• Ability to maintain confidentiality of sensitive business information


• High attention to detail with strong organizational and time management skills


• Ability to manage multiple tasks simultaneously


• Consistently produce accurate and timely work, with strong spelling, grammar, and basic arithmetic skills


• Professional and focused approach

TO APPLY:

Visit:

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