Administrative Assistant Senior

2 days ago

Dallas, Texas, United States University of Texas Southwestern Medical Center Full time
About UT Southwestern

UT Southwestern Medical Center is a world-renowned medical and research center committed to excellence, innovation, teamwork, and compassion. With over 75 years of experience in Dallas-Fort Worth, Texas, we strive to provide the best possible care, resources, and benefits for our valued employees.

Job Summary

We are seeking a highly skilled and experienced Sr. Administrative Assistant to join our team. The successful candidate will provide administrative support to our staff, physicians, and patients, ensuring a high level of customer service and professionalism.

Key Responsibilities
  • Provide responsive and helpful demeanor to staff, physicians, patients, and public in person or via telephone.
  • Handle payroll for designated areas under manager's supervision.
  • Reconcile agency invoices, track agency use, and summarize in bi-weekly financial report.
  • Track department's mandatory annual training, licensure, and certifications.
  • Facilitate necessary activities to assist with staffing office needs.
  • Provide back-up as necessary for other staff in office.
  • Communicate appropriately with clients and staff.
  • Give regular status reports on pending items.
  • Resolve any issues with pending items and notify manager as necessary.
  • Handle multiple tasks and projects as assigned by management.
  • Oversee supplies management for the department.
  • Perform data entry.
  • Function as a liaison with other departments across the hospital and campus.
Requirements
  • High School diploma or equivalent required; College degree preferred.
  • Three (3) to five (5) years related experience or combination of education and skills and basic writing ability and accurate spelling required.
  • Advanced word processing, spreadsheet, and graphic skills.
  • Excellent verbal and written communication and problem-solving skills.
  • Ability to plan and organize work in a logical and efficient manner.
  • Ability to ensure adherence to all policies and procedures of the Hospital.
  • Ability to provide a customer service focus.
  • Ability to adapt to changes in the work environment.
Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

  • PPO medical plan, available day one at no cost for full-time employee-only coverage.
  • 100% coverage for preventive healthcare - no copay.
  • Paid Time Off, available day one.
  • Retirement Programs through the Teacher Retirement System of Texas (TRS).
  • Paid Parental Leave Benefit.
  • Wellness programs.
  • Tuition Reimbursement.
  • Public Service Loan Forgiveness (PSLF) Qualified Employer.

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