Administrative Support Specialist
2 days ago
We are partnering with a dynamic real estate and property management firm in Pinellas county to find an experienced Administrative Assistant to support their team. This firm is experiencing rapid growth and requires a solutions-focused and detail-oriented individual to provide administrative support to their team of Property Managers.
Key Responsibilities:
- Provide coverage for Receptionist duties as needed.
- Offer administrative support to Property Managers and ensure efficient processing of tasks for each community.
- Answer, forward, and screen phone calls, schedule meetings, and support visitors.
- Perform administrative duties such as filing, typing, copying, scanning, etc.
- Respond to owner's, vendor's or Board Member's inquiries and requests.
- Process sale and lease applications.
- Keep community owner and tenant database up to date in management software.
- Process violation letters.
- Scan and file documents (meeting packets, owner info sheets, notices, etc.).
- Maintain electronic file system by keeping it organized and current.
- Draft annual meeting notices and complete mailing affidavits.
- Take lead on insurance renewals.
- Keep association forms and welcome packets updated.
- Send welcome packets to Realtors with new listings.
- Manage owner portals and keep information updated.
Requirements:
- High school diploma or equivalent.
- Three or more years of administrative experience.
- Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel).
- High degree of accuracy and attention to detail.
- Excellent time management and written and verbal communication skills.
- Highly organized multitasker who works well in a fast-paced environment.
- Consistent, professional dress, and manner.
- Willingness to learn and to grow with the company.
- Able to contribute positively as part of a team, helping with various tasks as required.
Work Schedule and Benefits:
Monday to Friday, 8:30am to 5:30pm. Salary: $38,000 to $45,000 annually with benefits package, PTO, and more. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
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