Construction Project Coordinator

1 week ago

Baltimore, Maryland, United States Anchor Construction Full time

Overview:
The Construction Project Coordinator assists the Project Manager in all necessary activities to develop and sustain successful projects. For larger projects, the Coordinator will undertake tasks designated by the Project Manager.

In the case of smaller projects, the Coordinator may need to execute responsibilities typically handled by the Project Manager (excluding change order negotiations).

The Coordinator is essential in supporting project management personnel to ensure that each project meets our primary company objective:
safe operations for all teams.

Essential Qualifications:

  • Bachelor’s degree in Construction Management, Civil Engineering, or related field.
  • At least 3 years of experience as a Project Coordinator with a 4-year degree, or a minimum of 6 years of relevant experience.
  • Familiarity with Citrix, AS8, LMS, MFA, and other Work Management software is preferred.
  • Experience with Pepco/Exelon is advantageous but not mandatory.
  • Proficient in MS Excel, MS Word, Primavera, Sage-Timberline, HCSS, AutoCAD, or similar software.
  • Strong interpersonal and written communication skills.
  • Excellent organizational abilities and problem-solving skills.
  • Capability to deliver precise and timely work.

Main Responsibilities:

  • Assist the Project Manager, Superintendent, and Field Staff in achieving our primary company goal: SAFE, QUALITY OPERATIONS for all teams on a DAILY BASIS.
  • Ensure that field timesheets are accurately completed, with necessary notes, job numbers, and cost codes properly utilized, along with photo documentation.
  • Conduct thorough reviews of contracts and specifications; identify all necessary submittals, testing requirements, and close-out criteria.
  • Establish, monitor, and maintain a submittal register log and follow up on submissions.
  • Draft project correspondence and other documentation as directed by the Project Manager.
  • Ensure all items required for invoice processing (e.g., schedule updates, tap cards, fire hydrant cards, valve cards, as-built sketches, drawings, etc.) are completed timely to accompany monthly invoices to the owner.
  • Maintain daily quantity spreadsheets for unit price projects and verify installed quantities with the owner weekly.
  • Prepare working and MOT drawings, and keep a conformed set of project drawings, including a drawing revision log.
  • Document job progress through photos and videos.
  • Compile information needed for project manuals.
  • Identify, prepare, and negotiate change orders.
  • Ensure subcontractors submit daily reports and monitor their production and schedules.
  • Promote a safe working environment and set safety standards.
  • Conduct periodic safety inspections and report any issues or hazards to the Safety department.
  • Visit job sites regularly to ensure compliance with contract requirements and standards.
  • Communicate with Superintendents and Foremen regarding issues, production, and claims that need to be addressed.
  • Make field decisions when issues arise that require immediate attention and coordinate with the project team.
  • Ensure subcontractors and vendors are registered in the system before project commencement, providing necessary information to Dispatch, Safety, and Purchasing Departments.
  • Conduct Turnover and Kick-off meetings prior to project initiation to clarify contract parameters.
  • Ensure QA/QC measures are implemented by field crews.
  • Manage material procurement and ensure compliance with Owner Specifications.
  • Submit monthly billing forecasts for all projects to Senior Management.
  • Foster good customer relations and build rapport with clients.
  • Exhibit a positive attitude, be proactive, a team player, and collaborate effectively with client representatives and team members.
  • Demonstrate cost awareness and financial acumen, understanding project budgets, costs, and revenues.
  • Exhibit strong communication skills (both verbal and written).
  • Display good to great leadership capabilities and manage peers while being willing to mentor.
  • Perform other duties as assigned by the supervisor.

Additional Responsibilities:

  • Assist in preparing RFIs.
  • Develop and maintain Critical Path Method schedules in P6 and 3-week look-ahead schedules.
  • Support invoice preparation and submission.
  • Participate in necessary meetings.

Physical Requirements:
Light
Occasional lifting of up to 50 pounds and carrying items such as dockets, ledgers, and files. Walking and standing are required only occasionally.

Work Environment:
Moderate
Occasional exposure to extreme atmospheric conditions (temperature, noise, fumes, dust, etc.)

Benefits:


Anchor Construction Corporation offers a competitive salary, paid holidays, a 401k retirement plan, health insurance, dental insurance, vision insurance, life insurance, short-term disability, accidental death & disability insurance, an employee assistance program, DC commuter benefits, and optional insurances such as long-term disability, hospital indemnity, critical illness, accident coverage, and whole life insurance.

Anchor Construction is committed to affirmative action to ensure that all applicants are treated fairly without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, or disability.

GroundbreakingTM Company
Anchor Construction Corporation is a leading self-performing utility and infrastructure firm in the Mid-Atlantic Region, delivering exceptional solutions for public agencies, utilities, and businesses throughout the area.

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