Accounts Receivable Specialist

1 week ago


Rogers, Arkansas, United States Pel-Freez, LLC Full time
Job Overview

Position Summary:

The Accounts Receivable Specialist is chiefly accountable for engaging with clients to guarantee prompt collection of payments. This role also encompasses responsibilities as a Receptionist and Administrative Support.

Key Responsibilities:

  • Examines customer invoices against shipping documentation and sales orders to confirm precision.
  • Distributes invoices to clients via postal service, electronic mail, or other digital platforms.
  • Processes and disseminates credit memos related to Foods.
  • Regularly reviews aging reports to ensure timely payment receipt.
  • Contacts clients regarding overdue invoices and collaborates with Customer Support teams to facilitate payment or establish payment plans; conducts further investigation as necessary.
  • Maintains accounts receivable aging reports, provides weekly updates on aging status, and prepares key performance indicators for receivables.
  • Handles incoming bills within an ERP system.
  • Facilitates the onboarding process for new vendors.
  • Ensures vendor records are updated at least once a year.
  • Matches purchase orders with incoming bills, shipping receipts, or bills of lading as required and inputs bills into an ERP system.
  • Routes non-purchase order bills for approval and enters them into the ERP system.
  • Confirms that utility usage has been accurately recorded.
  • Assists management and staff with the completion of customer-related documents and forms.
  • Performs administrative tasks for executive management and other administrative personnel as required, including document preparation, filing, and research.
  • Maintains the reception area by welcoming visitors and directing them appropriately.
  • Cross-trains with the Accounts Payable Specialist and Customer Service Representatives to provide support across various functions.
  • Undertakes additional accounting-related and miscellaneous tasks as directed by management.

Skills and Qualifications:

  • Proficient in using or quickly learning computer systems and ERP software.
  • Strong mathematical and analytical abilities.
  • Exceptional customer service, communication, and organizational skills.

Education and Experience:

  • A minimum of 2 years of experience in accounts receivable or a related field is preferred, or an Associate's Degree in Accounting or a related discipline.


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