Legal Administrative Assistant
1 week ago
ROLE: Legal Secretary
DEPARTMENTS: Business & Banking and Litigation
REPORTING TO: Director of Human Resources & Supervisory Attorney(s)
EMPLOYMENT STATUS: Non-Exempt
SALARY RANGE: $26.00 per hour
SUMMARY:
Coughlin & Gerhart, LLP is in search of a meticulous and organized legal secretary to support our Litigation and Business & Banking teams. The successful candidate will thrive in a dynamic work environment, providing essential administrative assistance to attorneys and facilitating the efficient functioning of legal operations. This position demands excellent communication abilities, a proactive mindset, and a robust understanding of legal language and procedures.
KEY RESPONSIBILITIES:
- Deliver administrative assistance to attorneys across both litigation and business & banking sectors, including the drafting and reviewing of legal documents, correspondence, and reports.
- Oversee calendars, arrange meetings, and coordinate appointments for attorneys.
- Prepare and submit legal documents, pleadings, and court forms in compliance with court regulations and timelines.
- Organize and maintain case files, ensuring all documents are systematically filed and easily retrievable.
- Assist in the compilation of discovery materials, including the collection and organization of evidence and preparation of exhibits.
- Coordinate with clients, witnesses, and experts to arrange meetings, interviews, and depositions.
- Handle sensitive information with care and uphold client confidentiality at all times.
- Perform general office tasks such as answering phone calls, managing mail, and maintaining office supplies.
- Initiate new files in the firm's internal software system, including conducting conflict searches as necessary.
REQUIRED SKILLS:
- Strong reading comprehension and effective written communication skills tailored to the audience's needs.
- Expertise in proofreading and editing legal correspondence and case materials for accuracy and clarity.
- Ability to perform basic arithmetic calculations for verifying document figures.
- Willingness to learn and utilize various software applications.
- Interpersonal skills essential for effective communication in person, via email, and over the phone.
- Capability to maintain composure under pressure, managing workload and deadlines while consistently delivering quality work.
QUALIFICATIONS:
- Notary Public License is preferred.
- A high school diploma is required; an Associate's degree is preferred.
Coughlin & Gerhart is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind.
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