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Legal Administrative Assistant
2 months ago
POSITION TITLE: Legal Secretary
DEPARTMENTS: Business & Banking and Litigation
LOCATION: Binghamton, New York
REPORTING TO: Director of Human Resources & Supervisory Attorney(s)
EMPLOYMENT STATUS: Non-Exempt
SALARY RANGE: $26.00 per hour
POSITION SUMMARY:
Coughlin & Gerhart, LLP is in search of a meticulous and organized legal secretary to support our Litigation and Business & Banking teams. The successful candidate will thrive in a dynamic work environment, offering essential administrative assistance to attorneys while facilitating efficient legal operations. This role demands excellent communication abilities, a proactive mindset, and a comprehensive understanding of legal language and processes.
KEY RESPONSIBILITIES:
- Provide comprehensive administrative support to attorneys across litigation and business & banking sectors, including drafting and reviewing legal documents, correspondence, and reports.
- Manage attorney calendars, arrange meetings, and coordinate appointments effectively.
- Prepare and submit legal documents, pleadings, and court forms in compliance with relevant court regulations and timelines.
- Organize and maintain case files, ensuring all documents are systematically filed and easily retrievable.
- Assist in the compilation of discovery materials, including the collection and organization of evidence and preparation of exhibits.
- Coordinate with clients, witnesses, and experts to arrange meetings, interviews, and depositions.
- Handle sensitive information with utmost confidentiality and maintain client privacy at all times.
- Perform general office tasks such as answering phone calls, managing incoming and outgoing mail, and overseeing office supplies.
- Initiate new files in the firm's internal software, including conducting conflict searches as necessary.
REQUIRED SKILLS:
- Strong reading comprehension and effective written communication skills tailored to the audience's needs.
- Proficiency in proofreading and editing legal correspondence and case documents for accuracy and clarity.
- Ability to perform basic arithmetic calculations for verifying document figures.
- Capability to learn and effectively utilize various software applications.
- Interpersonal skills essential for clear communication in person, via email, and over the phone.
- Ability to maintain composure in high-pressure situations, managing workload and deadlines efficiently.
QUALIFICATIONS:
- Notary Public License is preferred.
- A high school diploma is required; an Associate's degree is preferred.
Coughlin & Gerhart is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other status protected by applicable laws.
This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, and transfer, as well as leaves of absence, compensation, and training.
