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Administrative Assistant to the Chair, Biological Sciences

2 months ago

Binghamton, New York, United States Binghamton University Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to the Chair, Biological Sciences to provide support for the daily functioning of the department. The successful candidate will be responsible for coordinating fiscal operations, course building, and curriculum planning, as well as supervising office staff.

Key Responsibilities
  • Manage all fiscal operations, including budget reports, deposits, and expenses
  • Collaborate with faculty and staff to audit and approve laboratory and lab manual fees
  • Assemble the department curriculum plan and course scheduling
  • Creatively solve departmental challenges related to enrollment, space, and budgetary issues
  • Monitor and implement pre-requisites and co-requisites across a wide range of courses
  • Collaborate with other departments associated with biology on campus
  • Provide administrative assistance to the chair, including calendar management, scheduling meetings, and drafting reports
  • Oversee administrative tasks related to changes in departmental personnel, including faculty recruitment, hiring, and assigning federal work study students
  • Coordinate Science 3 and Biology-controlled areas of Science 2 building and access functions
  • Supervise office staff, including managing general and specialized duties
Requirements
  • Bachelor's degree
  • Computer literacy and experience with office products, email, online calendar management, and database management
  • 2+ years of experience in an office administration role, including records management, resource allocation, budget and financial management, and maintenance of confidential records
  • Accounting training and/or experience
  • Excellent written and verbal communication skills
  • Excellent organization skills and attention to detail
Preferred Qualifications
  • 5+ years of experience in an office administration role
  • Bachelor's or Master's degree in accounting, business administration, or related field
  • Experience with building management and interacting with maintenance/facilities
  • Interest or experience in biology