C-Suite Administrative Coordinator

2 weeks ago

Tarrytown, New York, United States ENT and Allergy Associates Full time

About the Role:
ENT and Allergy Associates, a leading medical practice specializing in ENT and Allergy care, is in search of a dedicated and proactive full-time C-Suite Administrative Coordinator. This role is pivotal in providing comprehensive administrative support to our executive leadership team.

Key Responsibilities:

  • Serve as the primary administrative support for multiple C-suite executives, ensuring efficient management of their schedules and priorities.
  • Coordinate and organize meetings, travel arrangements, and appointments for the executive team, demonstrating exceptional organizational skills.
  • Act as the main point of contact for both internal and external stakeholders, showcasing professionalism and outstanding communication abilities.
  • Prepare, edit, and manage correspondence, presentations, reports, and various documents on behalf of the executives.
  • Conduct thorough research and compile necessary data to assist in strategic decision-making and initiatives.
  • Prioritize and manage incoming requests, ensuring timely responses and follow-up actions.
  • Plan and facilitate executive meetings and board sessions, including the creation of agendas and preparation of materials.
  • Anticipate the needs of the executives and proactively address any administrative challenges that arise.
  • Collaborate with the administrative team to ensure cohesive support across the organization.
  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
  • Assist in coordinating board activities and communications as directed by the executives.
  • Document meeting minutes and draft responses to correspondence as required.
  • Utilize analytical skills to research issues and provide solutions.
  • Undertake additional tasks and special projects as assigned by the executive team.

Qualifications:

  • A Bachelor’s degree is preferred, or an equivalent combination of education and experience.
  • Demonstrated experience in providing executive-level support in a dynamic environment.
  • Exceptional organizational capabilities with the ability to manage multiple tasks efficiently.
  • Strong attention to detail and a commitment to producing high-quality work.
  • Excellent written and verbal communication skills, with the ability to engage professionally with individuals at all organizational levels.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Ability to maintain confidentiality and manage sensitive information with professionalism.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Strong problem-solving skills and the capacity to anticipate needs effectively.
  • A professional demeanor that reflects the values of integrity and excellence.
  • A commitment to fostering a culture of kindness, inclusion, and teamwork.

We offer a comprehensive benefits package, including excellent medical and dental coverage.

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