Project Coordination Specialist

2 weeks ago


Lindon, Utah, United States Ezarc Solutions Full time
Job Overview

Position Summary:

The Project Coordination Specialist plays a vital role in overseeing construction initiatives, ensuring that operations run seamlessly and effectively. This position is essential for managing the exchange of technical information among the management team, clients, and subcontractors, while also proactively identifying and resolving potential delays and challenges.

Key Responsibilities:

  • Facilitate the procurement and delivery of materials.
  • Organize and schedule vendor activities under the supervision of the Field Leader or Project Manager.
  • Regularly maintain and update the project Critical Path Management schedule.
  • Ensure the accurate utilization of company time-tracking systems.
  • Review all project-related documentation prior to the commencement of work.
  • Manage and organize project drawings and documents for easy access.
  • Input relevant project data into appropriate software applications.
  • Assist with construction administration tasks as required.
  • Participate in project meetings, document notes, and track action items.
  • Oversee the entire change order process.
  • Establish and manage a Submittal register and the overall submittal process.
  • Maintain various project logs, including RFI, Submittal Register, Meeting Minutes, Daily Reports, etc.
  • Support project Close-Out procedures and related documentation.
  • Facilitate the Request for Information processes.
  • Assist in project logistics planning and material coordination.
  • Exhibit professional conduct and communication at all times.
  • Be prepared for additional responsibilities outside of regular hours to address project-related issues.
  • Assist in estimating and take-off for change orders.

Qualifications:

  • Proficient in Word, Excel, Bluebeam, Microsoft Teams, and Outlook.
  • Familiarity with Customer Management tools such as Bluebeam Studio, BIM 360, and Procore.
  • Ability to interpret plans and specifications is a plus.
  • Capable of understanding and discussing project schedules.
  • Knowledge of a foreign language is advantageous but not essential.
  • A degree in a relevant field is beneficial but not mandatory.
  • Prior experience in a related field is advantageous but not required.
  • Experience with PowerFab is a plus but not obligatory.
  • Familiarity with Vista software is beneficial but not necessary.


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