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Administrative Coordinator

1 month ago

Phoenix, Arizona, United States TRUMPF Group Full time
Administrative Assistant

We are seeking a highly skilled and experienced administrative assistant to join our team at TRUMPF Group. As an administrative assistant, you will play a critical role in supporting our EUV system projects in North America, providing administrative support for payroll, expense reporting, planning, hospitality, badging, and general facility management.

Key Responsibilities:
  • Assist with employee timecards using ADP
  • Review employee expense reports using CERTIFY
  • Special projects, including extensive utilization of MS Office suite
  • Collaborate with coworkers to rectify issues, e.g., assist in opening IT tickets, company directory questions, etc.
  • General planning support
    • Installation scheduling changes in scheduling dashboard
    • Document filings/uploads
    • Special/team event planning
    • Support with schedule and dispatching service missions using proprietary software
    • Tracking of training statuses, badging procurement, and expiration in collaboration with EHS and management
  • Enter purchase orders and sales orders in SAP
  • Assist with onboarding and orientation checklist
  • Assist Training department if needed with training material production and assembly, filing, etc.
  • Take meeting minutes and send out follow-up communications via email or another electronic written format
Requirements:
  • Two-year Associate's Degree in Business Administration, or equivalent combination of training and experience
  • 1-3 years previous experience in office administration
  • 1-2 years SAP experience required
  • 1 year ADP experience preferred
  • CERTIFY experience preferred
  • Attention to detail and excellent problem-solving skills
  • Verbal and written communication skills
  • Organizational, multitasking, and time management skills
  • Microsoft Office; Word, Outlook, Excel, and PowerPoint, and operating office equipment experience

TRUMPF Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, veteran status, or other protected class.