Administrative Support Specialist

11 hours ago


Littleton, Colorado, United States Oklahoma State University Full time

About Us: Oklahoma State University (OSU) Extension is a leading organization in providing outreach services to the community, focusing on solving local issues and promoting leadership and resource management. Our programs aim to increase opportunities for agricultural enterprises, natural resources, and environmental management, as well as food, nutrition, health, and safety education, youth, family, and community development.

Job Summary: We are seeking an experienced Administrative Support Specialist to provide administrative support for our Extension educators located at the Custer County Extension Office. The successful candidate will work cooperatively as part of the support team, performing a variety of administrative tasks, including:

  • Database entry and management relative to 4-H youth programming
  • Assisting assigned educators with administrative support functions, such as phone, greeting the public, managing mail, developing and retrieving requested materials, and filing management
  • Maintaining calendars and assisting with travel arrangements and submitting travel claims
  • Understanding various OSU, County, and OCES regulations, policies, and office procedures for efficient office management
  • Working as needed with other county, district, or state offices as appropriate

Key Responsibilities:

  • Provide administrative support to Extension educators, including database management and administrative tasks
  • Assist with travel arrangements and submit travel claims
  • Maintain calendars and coordinate schedules
  • Develop and retrieve requested materials, and perform filing management
  • Understand and apply OSU, County, and OCES regulations, policies, and office procedures

Requirements:

  • Knowledge of Microsoft Office and other computer software used to complete daily assignments
  • Ability to work cooperatively as part of a support team
  • Strong communication and organizational skills
  • Ability to understand and apply OSU, County, and OCES regulations, policies, and office procedures


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