Administrative Coordinator
2 days ago
We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at the University of Oklahoma. In this role, you will provide administrative support to office personnel, ensuring seamless day-to-day operations.
About the RoleThis is an entry-level position that requires a high school diploma or equivalent and 12 months of experience in office, clerical, or administrative settings. As an Administrative Support Specialist, you will work under direct supervision, performing various administrative duties such as filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.
Key Responsibilities:- Maintains office files of a confidential nature
- Schedules appointments for office personnel and ensures administrative details are completed
- Receives incoming calls for office personnel and refers them to the appropriate person
- Records messages or responds to callers with routine information
- Serves as a contact person for other employees or the outside public
- Provides information regarding location or availability of materials, resources, and services
- Monitors and orders supplies for the office and completes requisitions
- Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information
- Reviews and responds to routine correspondence for office personnel
- Prepares various reports, including office supply expenditures and student or resident rotation schedules
- Makes copies and assembles materials
- Opens, routes, and prepares incoming and outgoing mail
- May run errands for the department
To be successful in this role, you will need:
- A high school diploma or equivalent
- 12 months of experience in office, clerical, or administrative settings
- Working knowledge of office procedures
- General office and customer service skills
- Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail-oriented for accuracy of data and information
- Ability to multitask, be organized, and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
The estimated annual salary for this position is $40,000 - $50,000 based on the job requirements and industry standards. The University of Oklahoma offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off.
Why Join Our Team?The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access. We value diversity, equity, and inclusion, and we are committed to creating an environment where everyone can thrive. If you are passionate about making a difference and contributing to a dynamic team, we encourage you to apply for this exciting opportunity.
-
Administrative Coordinator
2 weeks ago
Oklahoma City, Oklahoma, United States CHICKASAW NATION INDUSTRIES INC Full timeJob SummaryAs an Administrative Assistant - Operations at Chickasaw Nation Industries Inc, you will be responsible for providing a broad range of administrative services. This includes handling a wide variety of administrative and operations support functions, managing multiple priorities, and maintaining office files, records, and documentation.Duties and...
-
Administrative Services Manager
57 minutes ago
Oklahoma City, Oklahoma, United States City of Oklahoma City, OK Full timeAbout the JobAt the City of Oklahoma City, OK, we are seeking a highly skilled Administrative Services Manager to join our team. This exciting opportunity will allow you to utilize your exceptional organizational and leadership abilities in a fast-paced environment.Job Summary:The Administrative Services Manager will provide administrative support to the...
-
Administrative Support Specialist Lead
2 days ago
Oklahoma City, Oklahoma, United States The University of Oklahoma Full timeThe University of Oklahoma is seeking a highly organized and detail-oriented Administrative Support Specialist Lead to join our team.About the Role:This position will be responsible for providing administrative support to office personnel, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities:Maintain confidentiality when...
-
Clinical Operations Coordinator
2 weeks ago
Oklahoma City, Oklahoma, United States Prestige Consultation Group Full timeJob OverviewPrestige Consultation Group is seeking an experienced Clinical Operations Coordinator to oversee the coordination of homecare and specialty visits.Salary:$85,000 - $110,000 per annum, depending on experience.ResponsibilitiesLead a team of virtual assistants in optimizing patient schedules to minimize wait times and maximize resource...
-
Ambulatory EPIC System Coordinator
15 hours ago
Oklahoma City, Oklahoma, United States Addison Group Full timeEPIC Ambulatory Coordinator Job OverviewJob Title: EPIC Ambulatory Analyst and CoordinatorJob Summary: We are seeking an experienced EPIC Ambulatory Coordinator to join our healthcare IT team.Responsibilities: Serve as the primary liaison between clinical staff, IT, and EPIC teams to ensure the smooth implementation and maintenance of the EPIC Ambulatory...
-
Healthcare Registration Coordinator
3 days ago
Oklahoma City, Oklahoma, United States UMC Health System Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Patient Access Representative to join our team. As a Patient Access Representative, you will play a crucial role in ensuring the smooth registration process for admissions and procedures.Key Responsibilities:Collect and verify patient information for accurate registration.Schedule appointments...
-
Nurse Coordinator
13 hours ago
Oklahoma City, Oklahoma, United States OU Health - 700 NE 13th Full timeJob Title: Nurse Coordinator - PerioperativeAbout OU Health: Located in Oklahoma City, OU Health is a non-profit health system that serves as the state's largest consumer-focused healthcare provider.Job Summary:We are seeking a dedicated and experienced RN to join our team as a Perioperative Circulator. This role will be responsible for providing direct and...
-
Nurse Care Coordinator
1 month ago
Oklahoma City, Oklahoma, United States CivicMinds, Inc Full timeJob SummaryAs a Registered Nurse with CivicMinds, Inc, you will play a vital role in providing nursing care and coordinating medical/psychiatric care for clients. Your primary responsibility will be to provide clients with continuity of care, ensuring their needs are met and their health is monitored.Key Responsibilities Perform nursing assessments to...
-
EPIC Application Coordinator
4 weeks ago
Oklahoma City, Oklahoma, United States Addison Group Full timeJob DescriptionRole: EPIC Application Coordinator - Ambulatory AnalystLocation: Onsite in Oklahoma City, OklahomaPay Range: Depending on experience.**Onsite requirement - Must be authorized to work in the United States now, and in the future, without assistance.We are seeking an experienced EPIC Application Coordinator - Ambulatory Analyst to support the...
-
Documentation Specialist I
1 day ago
Oklahoma City, Oklahoma, United States Leidos Full timeJob OverviewLeidos is hiring for a Documentation Specialist I to support the Federal Aviation Administration's CARES Registry.
-
Senior Corporate Attorney
1 week ago
Oklahoma City, Oklahoma, United States Oklahoma Department of Mental Health and Substance Abuse Full timeAbout the Position:The Oklahoma Department of Mental Health and Substance Abuse Services is currently seeking a highly qualified General Counsel to oversee its legal services. This role entails directing and coordinating the operations of the department's legal division, ensuring compliance with laws and regulations.Key Responsibilities:Supervising legal...
-
Nurse Practitioner
4 weeks ago
Oklahoma City, Oklahoma, United States OU Health - 700 NE 13th Full timeTravel Nurse - RN Job DetailsOU Health - 700 NE 13th seeks a skilled and dedicated Registered Nurse to join our team as a Travel Nurse. This is a unique opportunity to work with a diverse range of patients and develop your skills in a fast-paced hospital setting.Job Responsibilities:Provide high-quality patient care, including administering medications,...
-
HR Generalist
16 hours ago
Oklahoma City, Oklahoma, United States US Foods, Inc. Full timeAbout the RoleThe HR Generalist at US Foods, Inc. is a key member of the HR team responsible for providing support to various business units across the organization.Key Responsibilities:Employee Relations: Partner with management to address employee relations issues, including performance management, disciplinary actions, and terminations.Recruitment: Assist...
-
Executive Support Professional
13 hours ago
Oklahoma City, Oklahoma, United States LHH Recruitment Solutions Full timeJob Opportunity: Executive AssistantLHH Recruitment Solutions is partnering with a prestigious organization in the Oklahoma City area to fill an Executive Assistant role. This position offers an excellent opportunity for a highly organized and flexible professional to provide top-level support to a high-level executive.About the RoleThis Executive Assistant...
-
Perioperative Circulator RN
1 month ago
Oklahoma City, Oklahoma, United States OU Health - 700 NE 13th Full timeJob SummaryThe Perioperative Circulator RN is a key member of the surgical team, responsible for delivering high-quality patient care in the operating room. This role requires a strong understanding of professional nursing theory, practices, and techniques, as well as excellent communication and organizational skills.Key ResponsibilitiesPlan, coordinate, and...
-
Programs Director for Residential Services
13 hours ago
Oklahoma City, Oklahoma, United States Oklahoma Human Services Full timeJob OverviewOklahoma Human Services seeks a skilled Programs Director for Residential Services to manage critical programs and oversee residential services and staff.Estimated Salary:$65,347.17+ per annum, plus full state employee benefits.Key Responsibilities:Manage DDS critical programs aligned with the division's strategic goals.Provide training and...
-
Staff Registered Nurse
4 weeks ago
Oklahoma City, Oklahoma, United States INTEGRIS Health Full timeJoin Our Team of Dedicated Healthcare ProfessionalsWe are seeking a skilled Registered Nurse to join our dynamic team at INTEGRIS Health Baptist Medical Center. As a key member of our healthcare team, you will provide exceptional care to patients with a wide range of medical needs.Responsible for:Assessing and re-assessing patient conditions to develop and...
-
Sales Director
1 month ago
Oklahoma City, Oklahoma, United States ASM Global-Oklahoma City Convention Center Full timeJob SummaryASM Global-Oklahoma City Convention Center is seeking a highly skilled Sales Manager to oversee and coordinate all aspects of the sales process for future convention, trade show, and corporate events. The ideal candidate will have a strong background in sales, marketing, and event management, with the ability to work effectively under pressure and...
-
RN - Stroke Navigator - Regional Care Expert
13 hours ago
Oklahoma City, Oklahoma, United States SSM Health Full timeRegional Stroke Care ExpertWe are seeking a highly skilled RN to join our team as a Stroke Navigator in Oklahoma City. This is an exciting opportunity for a dedicated and compassionate nurse to make a real difference in the lives of patients and families affected by stroke.About the RoleThe successful candidate will be responsible for providing expert care...
-
Senior Construction Project Manager
3 days ago
Oklahoma City, Oklahoma, United States AtkinsRéalis Full timeAbout UsAtkinsRéalis is one of the world's most respected design, engineering and project management consultancies.We have been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.We...