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Administrative Support Specialist

1 month ago

Oklahoma City, Oklahoma, United States Fun Town RV Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Fun Town RV.

Salary Information

The estimated salary for this position is $40,000 - $60,000 per year, depending on experience and qualifications.

Job Responsibilities

As an Administrative Support Specialist, you will perform a wide range of administrative and office support activities to facilitate the efficient operation of our organization. Your primary duties will include:

  • Handling general administrative duties such as filing, data entry, and record-keeping.
  • Serving as a liaison between employees and human resources, providing exceptional customer service and support.
  • Overseeing and submitting all required documentation for new hires, including verifying employee information and ensuring compliance with company policies.
  • Printing timesheets, ensuring they have been signed and submitted in a timely manner.
  • FOLLOWING ALL PROCEDURES FOR SUBMITTING INJURY REPORTS, DOCUMENTING AND SENDING REQUIRED INFORMATION TO INSURANCE.
  • Performing all aspects of bookkeeping and updating the accounting system, including tracking expenses, reconciling accounts, and preparing financial reports.
  • Handling cash handling responsibilities, including processing transactions, managing petty cash, and maintaining accurate records.
  • Updating petty cash logs, account payables, and credit card spreadsheets, ensuring accuracy and attention to detail.
  • Handling payoff requests, scanning documents to designated personnel, and making changes as needed during the posting process.
  • Coordinating external incentives (spiffs), including tracking and reporting on sales performance.
  • Reviewing deals in systems, verifying and printing commission reports.
  • Maintaining trade titles and logging new units, ensuring up-to-date records and accurate information.
  • Overseeing the reception area, filling in or relieving receptionists as needed, and creating work schedules for receptionists.
  • Ordering office supplies as necessary, ensuring a well-stocked and functional workspace.
  • Collaborating with compliance auditors to ensure adherence to company policies and procedures.
Requirements

To be successful in this role, you must possess:

  • A High School Diploma or equivalent.
  • Prior customer service experience, with a strong focus on delivering exceptional service and support.
  • Good communication skills, both written and verbal.
  • Strong organizational skills, with the ability to multitask in a fast-paced environment.
Benefits

We offer a competitive benefits package, including:

  • Major Medical-Dental-Vision Insurance.
  • Life Insurance.
  • Paid Vacation.
  • Paid Holidays.
  • 401K (profit sharing).
  • Christmas Savings Plan.
  • Employee Discounts in Company Store.

Fun Town RV is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the US.