Administrative Support Specialist
2 weeks ago
The Administrative Support Specialist plays a crucial role in ensuring the smooth operation of our office environment. This position requires a dedicated individual with a strong background in administrative tasks and a commitment to excellence.
Work ScheduleHours: Monday - Friday, 8 AM - 4:30 PM with a 30-minute lunch break.
Key Skills Required- Experience in billing and data entry
- Strong organizational abilities
- Efficiency in task completion
The ideal candidate will possess 3 to 5 years of relevant experience in administrative roles.
Daily ResponsibilitiesThis role emphasizes:
- Accounts payable management
- Inventory tracking
- Data entry tasks
- General clerical duties
The Administrative Support Specialist will provide a range of administrative and clerical services, including:
- Word processing and document preparation
- Organizing both electronic and physical files
- Scheduling meetings and maintaining calendars
- Processing incoming correspondence
- Answering phone calls and maintaining essential reports
Additional responsibilities may include assisting in budget preparation and monitoring, as well as managing records and statistics related to operations and personnel changes.
Professional CompetenciesThe successful candidate will demonstrate:
- Strong reading and comprehension skills
- Proficiency in written communication
- Ability to present information effectively in various settings
- Mathematical skills for basic calculations and data interpretation
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access, and Project) is essential, along with excellent word-processing capabilities and business writing skills. Attention to detail, strong analytical skills, and the ability to manage multiple projects simultaneously are critical for success in this role.
Communication SkillsThe Administrative Support Specialist will interact with various levels of personnel, including senior management. A strong work ethic and sense of urgency are vital for this position.
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