Executive Administrative Assistant

4 days ago

Philadelphia, Pennsylvania, United States Aramark Full time
Job Description

The Executive Administrative Assistant will be an organized, self-starter with exceptional business acumen and strong analytical, organizational, and communications skills. The right candidate will lead with hospitality and represent Aramark's values in their interactions both internally and externally to the organization while remaining composed, professional, and positive in the face of pressure or challenges.

It will be critical to possess the ability to multi-task and meet time-sensitive deadlines. This role will effectively navigate a matrix environment to drive the productivity of the executive. Responsibilities may be administrative in nature or project-based. Strong analytical skills and excellent time management skills together with advanced Microsoft Office skills are required.

An in-person presence is crucial for constructive collaboration and team synergy. The role is based in our Philadelphia Headquarters with an expectation of 4 days per week in the office.

Key Responsibilities
  • Proactively manage a complex calendar to accommodate shifting priorities. Independently schedule appointments including conference calls and video conferences.
  • Coordinate events including team meetings and offsite meetings, develop meeting agendas, and track ongoing action items to ensure their completion.
  • Compose and prepare confidential correspondence, reports, and other complex documents.
  • Creates presentations, agendas, and schedules using Word, PowerPoint, and Excel.
  • Arrange travel plans, including international travel, and compile itineraries for travel-related meetings.
  • Complete and submit expense reports promptly and manage event requests, invoices, and related processes, as needed.
  • Demonstrates superior communication and organizational skills, able to work independently yet as part of a team within the organization and with other administrative and functional staff.
  • Exercise sound judgment in all situations, especially when handling confidential matters.
  • Professional in all dealings with clients, vendors, Aramark employees, and Board members.
  • Effectively prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with employees from entry level to executive.
  • Perform other duties as required or assigned within the scope of the activities above.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Requirements
  • High School Diploma (required), bachelor's degree a plus.
  • Minimum of 8 years administrative experience, with 4+ plus years supporting an executive level leader.
  • Experience booking global and multi-location travel.
  • Ability to anticipate needs and optimize outcomes.
  • Ability to remain positive and engaged when faced with complex situations and work environment.
  • Ability to be creative and motivated by engaging in work activities outside your job description to enhance the role and enhance your skill sets.
  • Ability to stay focused and attentive to departmental needs.

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