Administrative Coordinator I

1 week ago

Austin, Texas, United States Tarleton State University Full time
Administrative Coordinator I

Job Title: Administrative Coordinator I
Agency: Tarleton State University
Department: Curriculum, Assessment & Faculty Affairs
Job Location: Fort Worth, Texas
Job Type: Staff

Be a key contributor to expanding access to education through digital innovation as the Administrative Coordinator for Tarleton Online.

Works under the general supervision of the Associate Dean of Off-Campus Education and provides administrative support for Academic Affairs' Fort Worth campus units: College of Education, College of Health Sciences, and Tarleton Online.

This full-time, in-office position is located on Tarleton's Fort Worth campus.

Work hours:

Mon-Fri; 8 AM-5 PM or as work requirements indicate which may entail some evenings and weekends pending scheduled activities.

Requires the ability to work remotely at the University's discretion.

Essential duties and responsibilities:

  • Collaborates with other administrative units across all Tarleton campuses to maintain schedules and accounts.
  • Provides faculty and staff support as needed.
  • Makes recommendations for process improvements, administrative changes, or new initiatives to assist with daily operations of all support areas.
  • Develops, evaluates, and ensures adherence to the internal office and divisional procedures.
  • Manages maintaining files, records, office supplies, and equipment.
  • Responds to inquiries concerning the areas of direct support.
  • Serves as point of contact to coordinate conference room schedule specifically for direct support unit's meetings.
  • Oversees the open work area on the second floor of the FW Building.
  • Evaluates contracts with third-party vendors and the Tarleton contract office for accuracy.
  • Submits payment requests for approval to the current contract portal (AggieBuy).
  • Coordinates travel logistics and prepares itineraries for direct supervisor and support unit's faculty members.
  • Organizes meetings, seminars, and other special events and may provide on-site support.
  • Assists with events on the Tarleton Fort Worth off-campus instructional site.
  • Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
  • Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
  • Performs special analyses and project summaries.
  • Hires, trains, and supervises student workers.

Tarleton Online Support:

  • Maintains physical and digital files for all aspects of Tarleton Online.
  • Attends Tarleton Online meetings with all applicable stakeholders.
  • Oversees and updates the Tarleton Online website and forms.
  • Designs and publishes course catalog and flyers to share with potential Tarleton Online students.
  • Manages and maintains a list of prospective students, stakeholders, and email campaign targets.
  • Facilitates email campaigns, TargetX, and other marketing/promotional items.
  • Prepares reports.
  • Investigates the use of Work Force credits for application to Professional Bachelor Degrees.
  • Compiles monthly enrollment data and evaluates with other TAMUS System schools.
  • Audits Tarleton Online accounts and sub-accounts using the online accounting system (Canopy).
  • Maintains payment reports and submits payment requests for all faculty or community partners participating in Tarleton Online programs.
  • Provides training for creating course tags in the online payment portal (Marketplace).

Minimum requirements:
Education - Bachelor's degree or equivalent combination of education and experience
Experience - Two years of related experience

Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Effective verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to multitask and work cooperatively with others.
Ability to work with sensitive information and maintain confidentiality.

Institution Overview:

A founding member of The Texas A&M System, Tarleton State University is breaking records - in enrollment, research, scholarship, athletics, philanthropy and engagement - while transforming the lives of over 18,000 students in Stephenville, Fort Worth, Waco, Bryan and online.

For 125 years, Tarleton State has been committed to accessible higher education opportunities for all while helping students grow academically, socially and professionally through programs that emphasize real world learning and address regional, state and national needs.

Salary

The target base annual salary is commensurate with experience with a target base salary range of $41,000 - $45,100 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages.

As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

  • Family Education Benefit (Tuition Scholarship) - scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment.
  • Doctoral Educational Assistance - Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees.

Eligibility:

This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters.

Click the link for additional details
Employee Health, Wellness, and Financial Planning

  • Fully covered employee health insurance.
  • Reimbursement of Insurance Premium Deductions The State of Texas contributes to eligible employees' insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
  • Dental insurance.
  • Vision insurance.
  • Retirement and Insurance programs.
Paid Leave
Tarleton employees enjoy one of the greatest PTO packages in the area

  • Paid sick leave.
  • Holiday pay.
  • Vacation.
  • Longevity pay.
  • Paid Birthday Leave - Tarleton State University awards all leave-eligible employees paid time off for their birthday.
Other

  • Complimentary tickets to all Athletic and Performing Fine Arts events.
  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus Join Texan Nation on the bleachers or in the auditorium.
  • Employee Wellness Release Time.
  • Staff Gym Membership Discount with Campus Recreation.
* and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application.

Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.


Employment applications must include:

  • Completed online application.
  • Cover Letter / Letter of Interest addressing qualifications.
  • Curriculum Vitae or Resume.
  • At least 3 current professional references and their full contact information.
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Tarleton State University

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