Executive Support Specialist

2 days ago


King of Prussia, Pennsylvania, United States Aspire Staffing Group Full time
About the Role

We are seeking a highly skilled and detail-oriented Executive Administrative Assistant to join our team at Aspire Staffing Group. As a key member of our Senior Leadership Team, you will play a pivotal role in facilitating communication, organizing important documents, and ensuring seamless coordination between departments.

Key Responsibilities
  • Documentation Management: Manage and maintain accurate and up-to-date documentation, including schedules, spreadsheets, and forms for our Senior Leaders.
  • Communication Support: Prepare and distribute correspondence, schedules, and other documents to the Board of Directors, including financial statement packages and annual budget reports.
  • Database Management: Maintain and update our databases, generating communication and reports as needed.
  • Policy and Procedure Development: Assist in the writing and maintenance of department policies and procedures, ensuring compliance with regulatory agencies.
  • Request and Contract Management: Process and track all requests for application, RFP, and contract submission, ensuring timely completion and proper documentation.
  • Financial Management: Review and submit invoices for approval, ensuring accuracy and timely processing.
  • Meeting Coordination: Coordinate meeting logistics, including scheduling, room booking, and agenda preparation.
  • Supply Management: Order office supplies, track deliveries, and manage inventory.
Requirements
  • Passion for Healthcare: Dedication to making a difference in the lives of others.
  • Exceptional Skills: Strong interpersonal, organizational, and computer skills.
  • Team Player: Thrive in a team environment, eager to support colleagues and contribute to collective success.
  • Bachelors Degree Preferred


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