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Administrative Coordinator

2 months ago

Maryland, United States Hawthorne Lane Full time

Position Overview:

As the Office Operations Specialist at Hawthorne Lane, you will play a pivotal role in managing various administrative and financial tracking functions within the firm. Your responsibilities will encompass overseeing office operations and serving as the primary contact for inquiries related to human resources and personnel management. The ideal candidate will excel in building strong relationships with clients, vendors, and external partners. This position requires effective communication within a close-knit team, ensuring discretion while supporting the firm's objectives. Your interpersonal skills will be essential in managing the daily operations of the office and executing ad hoc projects. If you possess a commitment to exceptional service and a proactive attitude, this opportunity may be a perfect fit for you.

Key Responsibilities:

  • Serve as the go-to resource for office inquiries, including but not limited to accounting, IT, and HR-related questions.
  • Oversee human resources functions, including recruitment efforts, assisting with interviews, onboarding and offboarding processes, employee benefits enrollment, and maintaining personnel records in both electronic and physical formats.
  • Provide administrative support to Partners and other firm members by managing schedules and performing general tasks. Coordinate calendar events for both internal and external meetings.
  • Manage office expense tracking and reporting. Maintain records of firm-wide memberships and dues, ensuring an organized reporting system through QuickBooks and spreadsheets.
  • Assist with client engagement and communication as necessary.
  • Supervise front office personnel with professionalism, fostering a positive work environment.
  • Manage various projects based on the firm's needs, identifying opportunities for process improvements where applicable.

Company Culture:

  • Offers a comprehensive benefits package, including 401(k), transportation benefits, and medical, dental, and vision insurance.
  • A small, dedicated team focused on delivering a high-quality, discreet client experience.
  • A collaborative environment where team members work closely together.
  • Supports a hybrid work model.

Candidate Profile:

  • Qualifications: A Bachelor's Degree and a minimum of three years of experience in Office Management. Candidates with prior experience in a law firm are encouraged to apply.
  • Interpersonal Skills: You are engaging and thoughtful, bringing positive energy to your interactions with others.
  • Professionalism: You demonstrate strong situational awareness and professionalism when dealing with colleagues, clients, and vendors.
  • Adaptability: You view challenges as opportunities to prove your capabilities and build trust with others.
  • Detail-Oriented: You are comfortable managing budgets and possess a keen attention to detail.
  • Communication Skills: You have excellent verbal and written communication abilities.

At Hawthorne Lane, we are committed to attracting talent from diverse backgrounds. Our network reflects the community around us, and we believe in fostering a workplace where everyone feels valued and empowered to succeed. We uphold a policy of non-discrimination based on race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.