Administrative Coordinator

3 weeks ago


Santa Barbara, California, United States AppleOne Full time

Company Overview: At AppleOne, we are dedicated to building a culture that keeps the humanity in Human Resources and Strategic, Inclusive Procurement. Our goal is to connect great companies with outstanding talent, and we are committed to excellence in everything we do.

Job Summary: We are seeking an experienced Office Assistant to join our team in Santa Barbara. The ideal candidate will have 1-2 years of office administration experience and basic entry-level Accounts Payable skills.

Key Responsibilities:

  • Process invoices and payments, ensuring accuracy and required approvals.
  • Organize and enter invoices for payment.
  • Perform data entry for financial records.
  • Manage daily administrative tasks to ensure smooth office operations.
  • Utilize Microsoft Office applications (Word and Excel).
  • Handle accounting functions, specifically Accounts Payable (A/P).
  • Oversee office supplies and process specialty material orders.
  • Sort and distribute incoming mail.
  • Manage shipping and receiving of packages.
  • Maintain organized filing systems.
  • Assist with client billing and invoicing.

Required Skills and Qualifications:

  • Minimum 1-2 years of office administration experience.
  • Basic knowledge of Accounts Payable processes.
  • Strong computer and communication skills.
  • Ability to manage time effectively and meet deadlines.
  • Proficiency in Microsoft Word and Excel.
  • Excellent organizational skills and attention to detail.
  • Ability to maintain confidentiality and work independently.

Compensation and Benefits: The estimated annual salary for this role is $45,600, based on a 40-hour workweek and $22 per hour. We offer major medical, dental, vision, 401k, and statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities.

Why Work with AppleOne: AppleOne is a woman-minority-owned workforce management company with over 2,800 employees and 33 countries worldwide. Our founder, Janice Bryant Howroyd, is a sought-after speaker and media subject matter expert in her fields. We are proud to offer a diverse and inclusive work environment and are committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.



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