Payroll and Benefits Coordinator

3 weeks ago


Santa Barbara, California, United States California Retina Consultants Full time

Payroll and Benefits Coordinator

At California Retina Consultants, we are seeking a highly skilled Payroll and Benefits Coordinator to join our team. The successful candidate will be responsible for managing all aspects of payroll processing, benefits administration, and providing assistance with the employee onboarding process.

Key Responsibilities:

  • Process bi-weekly payroll for all employees, ensuring accuracy and compliance with company policies and legal requirements.
  • Verify timesheets, track overtime, and calculate pay adjustments as necessary.
  • Ensure accurate tax withholdings and deductions, including benefits, retirement contributions, and garnishments.
  • Maintain and update employee payroll records in the system, handling changes related to pay rates, tax status, and personal information.
  • Generate and distribute payroll reports to management as needed.
  • Address payroll-related questions and resolve discrepancies promptly.

Benefits Administration:

  • Administer employee benefits programs, including health insurance, dental, vision, retirement plans, life insurance, and disability.
  • Coordinate open enrollment and assist employees with benefit plan selection.
  • Maintain accurate benefit records and handle enrollment changes, terminations, and benefit claims.
  • Work with insurance carriers to ensure smooth administration of benefits and resolve any issues.
  • Ensure compliance with federal and state regulations related to benefits, such as COBRA and ACA.

Onboarding Assistance:

  • Collaborate with the HR team to facilitate the employee onboarding process.
  • Assist new hires with completing required forms, including tax documents, direct deposit, and benefits enrollment.

Compliance and Reporting:

  • Ensure payroll and benefits programs comply with federal, state, and local regulations.
  • Prepare and submit payroll tax filings, including W-2s and 1095-Cs.
  • Assist in audits related to payroll, benefits, and onboarding processes.

Requirements:

  • Strong knowledge of payroll processing and benefits administration.
  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and ability to handle sensitive information with confidentiality.
  • Strong communication skills and customer service orientation.
  • Knowledge of employment laws and regulations related to payroll and benefits.

Education and Experience:

  • Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred.
  • Minimum of 2-3 years of experience in payroll administration and employee benefits. Experience in onboarding and HR processes is a plus.


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