Facilities Operations Manager

5 days ago


Lancaster, Pennsylvania, United States Saxton and Stump Full time

About Saxton & Stump

Saxton & Stump is a leading provider of solutions for complex legal issues, partnering with clients to create a roadmap for their success. We are committed to empowering and supporting clients by delivering exceptional service and results-focused advice.

Job Summary

The Manager, Facilities is responsible for the operational management of Saxton & Stump's physical infrastructure, including buildings, grounds, and leases. This role ensures that facilities are maintained to high standards, are safe, and comply with all regulations.

Key Responsibilities

  • Facilities Management:
    • Oversee the maintenance and repair of buildings, grounds, and equipment.
    • Develop and implement preventive maintenance programs.
    • Ensure facilities comply with health, safety, and environmental regulations.
    • Manage and coordinate facility-related projects, including renovations and improvements.
  • Vendor and Contractor Management:
    • Identify services from external vendors and contractors.
    • Negotiate contracts and manage relationships to ensure quality service delivery.
    • Monitor contractor performance and ensure adherence to contractual agreements.
  • Budget and Financial Management:
    • Manage the facilities spend, including expense tracking and reconciliation.
    • Identify cost-saving opportunities and ensure efficient use of resources.
    • Review and approve expenditures related to facilities maintenance and operations under the direction of senior management.
  • Safety & Security:
    • Develop and implement emergency preparedness plans and procedures.
    • Ensure that facilities are equipped with necessary safety and emergency equipment.
    • Respond to facility-related safety & security requests.
  • Planning:
    • Maintain accurate records related to facilities management, including maintenance logs, inventory, and compliance documentation, floor plans, etc.
    • Prepare and present reports on facilities performance, including issues, and resolutions to senior management.
  • Communication:
    • Serve as the primary point of contact for facilities-related inquiries from employees, landlords/building managers, and external parties.
    • Coordinate with other departments to support their facilities needs and initiatives.

Requirements

  • Education: Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
  • Professional certifications (e.g., Certified Facility Manager (CFM)) are a plus.
  • Experience: 5-10+ years of experience in facilities management or a related field, including supervisory experience.

Skills/Core Competencies

  • Strong communication, interpersonal, and leadership abilities.
  • Flexibility and ability to pivot.
  • Excellent organizational and problem-solving skills with the ability to follow through on projects.
  • Knowledge of building systems, including HVAC, electrical, and plumbing.
  • Ability to handle multiple tasks and prioritize effectively.
  • Familiarity with regulatory requirements and safety standards.


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