Front Desk Coordinator

6 days ago

Ann Arbor, Michigan, United States America's Best Full time
Job Summary

We are seeking a highly skilled and customer-focused Front Desk Receptionist to join our team at America's Best. As a key member of our store staff, you will be responsible for providing exceptional customer service, ensuring a smooth flow of customers, and maintaining a clean and organized reception area.

Key Responsibilities
  • Customer Service: Ensure high-quality customer service while following all safety protocols.
  • Flow Management: Ensure a smooth flow of customers through the store.
  • Phone Management: Answer, screen, and forward incoming phone calls in accordance with company protocol.
  • Insurance Coordination: Process and understand managed care plans while obtaining document information from the insurance company as needed.
  • Information Provision: Provide customers with basic and accurate information.
  • Scheduling: Schedule and confirm appointments, follow-up visits, and classes.
  • Record Keeping: File all patient records daily and pull patient files for the next day's appointments.
  • Order Status: Check order status and notify customers when orders are in or of any delays.
  • Reception Area Maintenance: Keep the reception area tidy and presentable with all necessary materials.
  • Mail and Inventory Management: Receive, sort, distribute daily mail/deliveries, and maintain inventory of office supplies.
  • Communication: Participate in regularly scheduled mandatory communication meetings.
Requirements
  • Language Skills: Fluent in reading and speaking in English.
  • Experience: Experience as a Receptionist, Front Office Representative, or similar role preferred but not required.
  • Education: 0-2 years related experience or training preferred.
  • Phone Skills: Experience handling multiple phone lines preferred.
  • Customer Service Skills: Strong customer service skills required.
  • Organizational Skills: Strong organizational skills required.
What We Offer

We understand the importance of financial health and security, and because of that, we provide competitive compensation to all Associates – including bonus potential for every position in the store. We also offer a comprehensive benefits package including health and dental insurance, 401k retirement savings with company match, flex spending account, paid personal time off, paid company holidays, parental leave, employee eyewear discount, and much more.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

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