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Senior Administrative Support Specialist

2 months ago

California, United States Evolve Talent Partners Full time
Senior Executive Assistant to the Founder and Co-Chief Investment Officer

A leading capital management firm seeks a highly skilled and experienced Senior Executive Assistant to provide exceptional administrative support to their Founder and Co-Chief Investment Officer.

About the Role
  • Provide high-level, professional administrative support to the Founder and Co-Chief Investment Officer
  • Manage a wide range of administrative and support-related tasks with a high degree of accuracy and independence
  • Develop and maintain a deep understanding of the firm's operations and goals to provide strategic support
  • Build and maintain strong relationships with executive management, clients, industry professionals, and staff at all levels
Key Responsibilities
  • Executive support for the Founder and Co-Chief Investment Officer, including calendar management and communication with stakeholders
  • Utilize strong judgment to prioritize requests and escalate as necessary for resolution and/or prioritization
  • Proactively identify and address administrative challenges and opportunities for improvement
  • Coordinate travel arrangements, meetings, and events
  • Prepare and edit correspondence, reports, and other materials
  • Manage and maintain accurate and up-to-date records and files
Requirements
  • 5+ years of experience in executive administrative support
  • Excellent time-management and organizational skills, with the ability to multitask and prioritize workload
  • Initiative and responsibility, with a proactive approach to problem-solving
  • Strong organizational and administrative skills, with a keen sense of confidentiality
  • Proficiency in Microsoft Office suite and familiarity with Zoom and other video conferencing systems
  • Ability to work in a team-oriented environment and adapt to a fast-paced environment