Administrative Coordinator

5 days ago


Scottsdale, Arizona, United States Fresh Form Draft Full time
Job Title: Office Assistant

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Fresh Form Draft. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities:
  • Administrative Support: Provide administrative support to our team, including answering phone calls, handling emails, and greeting visitors.
  • Office Maintenance: Maintain our office filing systems, both physical and digital, to ensure documents are properly organized and easily accessible.
  • Scheduling and Coordination: Assist with scheduling and coordinating meetings, appointments, and conference calls.
  • Mail and Deliveries: Handle incoming and outgoing mail and deliveries.
  • Office Supplies: Order and maintain office supplies, ensuring all departments are stocked with necessary materials.
  • Document Preparation: Prepare and organize documents, reports, and presentations as needed.
  • Data Entry: Assist with data entry and maintaining databases or records.
  • Office Events: Help organize office events, team meetings, and other internal activities.
  • Ad-Hoc Tasks: Provide support to various departments with ad-hoc administrative tasks.
Requirements:
  • Strong Organizational Skills: Possess strong organizational skills with a high level of attention to detail.
  • Excellent Communication Skills: Demonstrate excellent written and verbal communication skills.
  • Multitasking: Ability to multitask and prioritize tasks in a fast-paced environment.
  • Microsoft Office Suite: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Basic Knowledge: Basic knowledge of office equipment and operations.
  • Teamwork: Ability to work both independently and as part of a team.
  • Education: High school diploma or equivalent; additional qualifications in office administration are a plus.
Benefits:
  • Health Insurance: Health insurance (medical, dental, vision).
  • Retirement Benefits: Retirement benefits (401k or equivalent).
  • Paid Time Off: Paid time off (vacation, sick leave).
  • Flexible Work Hours: Flexible work hours (if applicable).
  • Professional Development: Professional development opportunities.


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