Administrative Coordinator
3 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Boesen & Snow Law. As a key member of our office staff, you will provide exceptional support to our attorneys and clients, ensuring a seamless and efficient experience.
Key Responsibilities- Greeting and Directing Visitors: Welcome and direct visitors and clients upon arrival, ensuring a professional and friendly first impression.
- Phone and Email Management: Handle incoming phone calls, direct them to appropriate staff, or take messages as necessary.
- Scheduling and Coordination: Schedule and coordinate appointments, meetings, and conference rooms, including sending confirmations and reminders.
- Mail and Package Management: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and packages.
- Office Supplies and Maintenance: Monitor and order office supplies as needed, ensuring the reception area and other office spaces are well-stocked.
- Breakroom Upkeep: Maintain cleanliness and organization in the breakroom, including cleaning surfaces, and ensuring appliances are in working order.
- Administrative Support: Provide general administrative support, including data entry, filing, and preparing documents or reports.
- Reception Area Maintenance: Keep the reception area clean, organized, and welcoming, including managing magazines, brochures, and other materials.
- Document Management: Assist with document management tasks such as scanning, copying, and faxing documents.
- Supporting Staff: Support office staff with various tasks as needed, including coordinating with other departments or providing coverage during breaks.
- Education: High school diploma or equivalent; additional qualifications in office administration or related field are a plus.
- Experience: Previous experience as a receptionist, administrative assistant, or in a customer service role preferred.
- Communication Skills: Excellent verbal and written communication skills with a professional and friendly demeanor.
- Organizational Skills: Strong organizational and multitasking abilities with attention to detail.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., phones, printers, fax machines).
- Interpersonal Skills: Ability to interact effectively with clients, visitors, and staff, demonstrating strong customer service skills.
- Problem-Solving: Good problem-solving abilities and the capacity to handle unexpected situations calmly and efficiently.
- Time Management: Effective time management skills and the ability to prioritize tasks and manage a busy workload.
- Confidentiality: Understanding of confidentiality protocols and ability to handle sensitive information with discretion.
- Adaptability: Flexibility and willingness to adapt to changing priorities and office needs.
- Appearance: Professional appearance and demeanor, reflecting the organization's image.
- Competitive Pay: $16-21/hour DOE, eligible for overtime pay.
- Benefits: 401(k), 401(k) matching, dental insurance, health insurance, vision insurance, health savings account, life insurance, paid time off.
- Schedule: 8-hour shift, Monday to Friday, in Scottsdale office (8:45 am - 5:15 pm).
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