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Administrative Executive Assistant

2 months ago

Ashburn, Virginia, United States Visa Full time

Company Overview

Visa stands at the forefront of the payments and technology sector, facilitating over 259 billion transactions annually across more than 200 countries and territories. Our vision is to connect the globe through a cutting-edge, reliable, and secure payments network, empowering individuals, businesses, and economies to flourish. We are driven by a shared mission to uplift everyone, everywhere, by being the premier choice for payment solutions.

Join Us

Make a meaningful impact with a purpose-driven leader in the industry. Experience the unique culture and values that define Life at Visa.

Role Overview

  • Provide comprehensive administrative assistance to the department.
  • Serve as a liaison, problem solver, and facilitator for departmental leadership.
  • Foster and maintain effective professional relationships with management, staff, and external contacts.
  • Support site management and senior leaders, including those visiting from other locations.
  • Handle team support tasks such as ordering supplies, scheduling meeting spaces, processing training registrations, and maintaining distribution lists.
  • Assist in organizing both onsite and offsite team meetings and events, coordinating logistics such as room setup, catering, and audio/visual needs.
  • Offer on-site support for team activities, including meetings and team-building events.
  • Oversee the local snack program, managing vendor deliveries, orders, and inventory.
  • Coordinate the onboarding process for new hires and contractors, including tracking progress.
  • Collaborate with facilities management on workspace arrangements and maintenance requests.
  • Ensure cleanliness and organization of common areas, including break rooms and meeting spaces.
  • Assist with travel arrangements for team members visiting from other locations.
  • Support the development and updating of presentations, spreadsheets, and other documents for team initiatives.
  • Contribute to various projects and initiatives as needed.
  • Create purchase requisitions and assist with expense reporting and financial matters.
  • Manage and oversee budget and expense documentation.

Work Environment

This is a hybrid role, allowing flexibility between remote and office work. Employees are expected to be in the office 2-3 designated days each week, based on departmental needs.

Qualifications

Basic Requirements:
- Minimum of 6 months of relevant work experience or a Bachelor's Degree.

Preferred Qualifications:
- Associate's degree with 2 or more years of experience.
- 2-4 years of administrative experience, including event planning or project coordination.
- Strong customer service orientation with a professional demeanor.
- Ability to handle sensitive and confidential information with discretion.
- Excellent communication skills, both written and verbal, with the ability to thrive in a fast-paced environment.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
- Experience in calendar management and travel organization is advantageous.
- Proven ability to support presentation development for senior leadership.
- Strong multitasking abilities and effective prioritization skills.
- Detail-oriented with a commitment to high-quality work.
- Demonstrated initiative, flexibility, and strong organizational skills.
- History of creative problem-solving and collaborative work under pressure.
- Positive and energetic attitude that contributes to a dynamic team environment.

Additional Information

Work Hours: Varies based on departmental needs.

Travel Requirements: Occasional travel (5-10%) may be necessary.

Mental/Physical Requirements: This role is performed in an office setting, requiring the ability to sit and stand at a desk, communicate effectively, and operate standard office equipment.

Visa is an equal opportunity employer. Qualified candidates will be considered for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.