Administrative Assistant

3 days ago


Ashburn, Virginia, United States US Main Full time
Job Title: Personal Assistant

The law firm is seeking a highly motivated and skilled Personal Assistant to support our Founding Partner. This role requires a proactive individual with excellent organizational and communication skills to manage daily tasks and ensure smooth office operations. Customer service and bilingual skills are preferred.

Responsibilities:
  • Serves as the primary point of contact for the Partner with internal and external stakeholders.
  • Efficiently handle incoming requests and inquiries.
  • Manage the Partner's calendar, schedule meetings and appointments, and provide timely reminders.
  • Coordinate and manage complex travel arrangements.
  • Create and maintain an organized documentation and filing system, both physical and electronic.
  • Prepare reports, presentations, and briefs as required by the Partner.
  • Perform client intake and manage electronic client files.
  • Facilitate clear and effective communication with clients.
  • Answer and direct phone calls.
  • Generate monthly invoices and monitor the collection of legal fees.
  • Perform other administrative tasks related to legal operations as needed.
Requirements and Skills:
  • Strong understanding of office management systems and software applications.
  • Excellent planning, time management, and prioritization skills.
  • Exceptional verbal and written communication skills.
  • Ability to maintain discretion and confidentiality with sensitive information.
  • Proficiency in MS Office/Google Suite.
  • Tech-savvy with a willingness to learn new software systems.
  • High school diploma or equivalent; college degree not required.
  • Adaptable and able to anticipate the needs of the firm and the Partner.
  • Self-motivated, proactive, detail-oriented, and a team player.
  • Direct and succinct communicator with high-level organizational skills.
  • Bilingual skills are a plus.


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