Administrative Support Specialist

4 weeks ago

Ashburn, Virginia, United States ARM Consulting Full time
Job Summary

ARM Consulting is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a key role in maintaining day-to-day office operations and supporting the entire team.

The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced work environment. You will ensure smooth office functionality by handling essential tasks such as managing phone calls, coordinating schedules, organizing files, and other administrative tasks.

Key Responsibilities:

  • Provide administrative support to ensure efficient office operations, including answering phones, managing emails, and handling office supplies
  • Assist with scheduling and coordinating meetings, travel, and other team events
  • Greet visitors and clients professionally, serving as a key point of contact
  • Maintain physical and digital filing systems, ensuring accurate and up-to-date records
  • Draft, proofread, and edit reports, documents, and presentations
  • Handle incoming and outgoing mail, packages, and correspondence
  • Collaborate with staff to assist with office management projects and event planning
  • Keep common areas organized and well-maintained

Requirements:

  • 2-5 years of administrative or office management experience
  • Strong written and verbal communication skills
  • Ability to multitask and prioritize tasks in a fast-paced environment
  • Excellent organizational skills and attention to detail
  • Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Qualifications:

  • Proven experience with Microsoft Office Suite (Word, Excel, Teams, Outlook, PowerPoint, SharePoint)
  • Experience with event coordination and project management
  • Skilled in research gathering
  • Ability to present information using O365 platforms
  • Experience with office equipment troubleshooting
  • Experience with creative platforms (i.e., Canva)

Security Clearance Requirement:

An active security clearance may be required for this role. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

ARM is a federal contractor and an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

ARM is an Equal Opportunity Employer

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