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Event Finance Coordinator

2 months ago

West Des Moines, Iowa, United States ITA Group Inc Full time
Job Overview

POSITION SUMMARY

The Associate in Event Accounting plays a crucial role in supporting the Event Accounting team to ensure the successful completion of billing processes for the Event Solution Line.

KEY RESPONSIBILITIES & EXPECTATIONS

  • Provide essential accounting and administrative assistance to the Event Accounting division.
  • Accurately prepare and maintain financial documents and records.
  • Process customer invoices using third-party invoicing platforms.
  • Handle customer expense reports to ensure timely and precise reimbursements.
  • Input key financial transaction data into the database.
  • Support Accounting leadership with various projects and tasks as required.
  • Reconcile air-related transactions for Events, which includes:
  1. Reviewing air ticketing for all Events to confirm accurate billing to clients, utilizing reports from Globalware, Performance Central, and Air Turn Summary from Air Operations.
  2. Examining air payments received from participants, ensuring all extension payments are billed and received, and completing necessary journal entries to allocate these payments and costs to the appropriate general ledger accounts and projects.
  3. Completing air reconciliation worksheets to report precise air revenue, expenses, and contribution margins.
  4. Reconciling the Wells Fargo ARC payable account monthly with both Globalware and the general ledger.
  5. Importing all air tickets into projects and general ledger accounts weekly after ARC report submission.
Continuously enhance job knowledge.Respond to inquiries from colleagues in a professional and timely manner.Conduct quality control on reports, spreadsheets, and reconciliations to ensure data integrity.Propose improvements to enhance various processes for greater efficiency.Distribute the weekly Event Jobs in Progress (JIP) report and any other necessary weekly/monthly reports.

QUALIFICATIONS

  • Associate's or Bachelor's degree, preferably in Accounting.
  • A minimum of two years of experience in a related field, customer service, or retail industry.
  • Ability to manage multiple projects and prioritize workload effectively; strong organizational skills with attention to detail.
  • Proactive mindset with the ability to see the overall picture while understanding the impact of individual elements on the project.
  • Excellent verbal and written communication skills.
  • Strong problem-solving and decision-making abilities with a focus on developing solutions.
  • Demonstrated sense of urgency, ownership, and accountability.
  • Professional representation of ITA Group in interactions with internal and external clients.
  • Proficient in personal computer applications, particularly Excel and Word.
  • Positive and professional demeanor.
  • Ability to listen, comprehend, and respond to the needs of both external and internal customers promptly; customer service experience in a service-oriented industry is preferred.
  • Willingness to work the necessary hours to complete projects and meet deadlines.

To succeed in this role, an individual must be able to fulfill each essential duty satisfactorily. The qualifications listed above represent the knowledge, skills, and abilities required.

ITA Group, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Company will consider reasonable accommodations for qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Company.