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Executive Personal Assistant

2 months ago

San Francisco, California, United States Career Group Full time

A prominent Ultra High Net Worth Principal is seeking a highly skilled Executive Personal Assistant/Household Manager to deliver exceptional support across all administrative functions. In this fast-paced and dynamic position, you will serve as a trusted aide to one of the most influential families. We are in search of a professional who is ambitious, resourceful, organized, adaptable, and able to think on their feet. This is a remarkable opportunity to collaborate with a distinguished family, significantly enhancing their operational processes and overseeing a variety of special projects from inception to completion.

Key Responsibilities:

  • Oversee communication for a high-profile family, including screening and prioritizing incoming emails, correspondence, and phone calls.
  • Manage a highly active calendar of meetings and events.
  • Coordinate intricate domestic and international travel arrangements.
  • Lead the planning and execution of upscale events.
  • Review and authorize timecards while maintaining an updated schedule of time off for staff across all residences.
  • Keep the family informed of all critical and daily tasks, adjusting priorities as necessary.
  • Handle multiple Board-related responsibilities.
  • Manage several residences efficiently.
  • Act as a liaison with vendors, maintaining documentation related to high-value items.
  • Take ownership of special projects as required.

Qualifications:

  • A minimum of 8 years in personal/executive support roles.
  • Proven experience in effective calendar management, event coordination, and travel planning.
  • Experience in personnel management.
  • Exceptional time management skills with a strong ability to complete tasks promptly.
  • Capability to work independently as well as collaboratively within a team.
  • Outstanding communication skills and sound independent judgment.
  • Proficiency in MS Outlook is essential.
  • Meticulous attention to detail and organizational skills.
  • Adept at multitasking and managing competing priorities.
  • A positive, professional demeanor with a commitment to high-quality work.
  • A 24/7 mentality is required.

Compensation: $160k - 200k + Bonus + Benefits

We encourage candidates to submit their resumes for consideration.

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