Records Management Specialist

2 weeks ago


Elgin, Illinois, United States Elgin Community College Full time

Job Title: Registration and Records Specialist

Company: Elgin Community College

About ECC: Elgin Community College is dedicated to supporting over 9,000 learners and fosters an inclusive environment for all. Our staff are integral to achieving the college's mission, and we provide a setting that encourages professional development, competitive benefits, and acknowledgment of contributions.

Work Schedule: Monday to Thursday 8am-7pm, Friday 8am-4pm, up to 25 hours per week

Rate of Pay: Grade 13 with an hourly wage ranging from $20.84 to $27.79

FLSA Status: Non-exempt

Grant Funded: No

Job Summary: The Registration and Records Specialist is responsible for providing operational support within the Registration and Records office, with a primary focus on managing records processing tasks under general supervision.

Required Knowledge, Skills & Abilities:

  • Bachelor's degree or equivalent experience
  • Strong understanding of the higher education framework
  • Ability to collaborate effectively with diverse teams
  • Proficient in research and information analysis
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office Suite
  • Strong organizational skills with meticulous attention to detail
  • Exceptional customer service abilities
  • Strong interpersonal skills
  • Technical support capabilities
  • Willingness to adapt schedule as needed

Desired Knowledge, Skills & Abilities:

Essential Duties:

  • Manage the online grading system and related functions
  • Assist in the processing of graduation and special events
  • Address student inquiries and maintain records
  • Collaborate with various departments to enhance processes
  • Provide backup support as necessary

Other Duties:

  • Ability to work a flexible schedule
  • Perform additional job-related tasks as assigned

Physical Demands:

Primarily sedentary work environment

Visual Acuity:

Close visual acuity is required

Work Environment:

Moderate noise levels

Environmental Conditions:

Typical office environment

Equal Employment Opportunity Statement: Elgin Community College is committed to promoting diversity and equal opportunities for all individuals within its community.

Reasonable Accommodations: ECC provides reasonable accommodations for qualified individuals with disabilities to ensure equal access and opportunities.



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