Legal Practice Assistant

4 weeks ago


San Francisco, California, United States Tripoint Search Full time
Legal Practice Assistant Job Description

**Job Summary:**

We are seeking a highly skilled Legal Practice Assistant to provide top-notch support to our litigation practice team. As a key member of our team, you will be responsible for assisting with trial preparation, providing secretarial assistance to partners and litigation associates, and communicating with service departments, attorneys, and clients worldwide.

**Key Responsibilities:**

* Assist with trial preparation and larger-sized cases
* Provide high-quality secretarial assistance to partners and litigation associates
* Communicate regularly with service departments, attorneys, and clients across the globe
* Act as a gatekeeper and liaison, tracking all requests, calls, emails, and outstanding matters
* Perform calendar management for assigned attorneys, scheduling meetings, conference calls, appointments, depositions, due dates, and court appearances
* Create, edit, and proofread correspondence and legal documents for content, grammar, spelling, and formatting
* Perform electronic filing of court documents
* Assist with word processing of documents, including developing tables of contents and applying firm styles and formatting
* Manage billing and timekeeping, tracking and inputting attorney time and data, reviewing invoices and statements, and collaborating with the billing and accounting departments

**Requirements:**

* High school diploma required
* College degree preferred
* 5+ years of experience in a legal secretarial or assistant role
* Excellent written and oral communication skills
* Ability to remain calm and function under pressure in a constantly changing environment
* Ability to communicate effectively, dispassionately, and diplomatically
* Advanced proficiency in MS Word, PowerPoint, and Excel
* 3E experience ideal
* Excellent attendance, punctuality, and flexibility to work overtime
* Ability to collaborate smoothly with multiple departments and individuals
* Detail-oriented with strong day-to-day organizational skills
* Ability to be proactive, organize, prioritize work, and perform multiple tasks simultaneously

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