Administrative Coordinator

1 week ago

Irvine, California, United States Talent Elite Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Talent Elite Group. The successful candidate will provide administrative support to the Accounting department, ensuring seamless day-to-day operations and contributing to the team's success.

Key Responsibilities
  • Manage the team calendar, schedule meetings, and handle requests in a timely and efficient manner.
  • Support project management efforts by creating workflows, preparing documentation, and tracking information to achieve team goals.
  • Prepare meeting materials, including PowerPoint presentations for C-level and Executive meetings.
  • Coordinate department special events, such as lunches, parties, and team outings.
  • Manage department expenses and receipts using Concur.
  • Assist the team in organizing and prioritizing workloads to achieve team goals and meet deadlines.
Requirements
  • 2-5 years' experience in an administrative role, preferably in an Accounting or Finance department.
  • High School diploma or equivalent.
  • Exceptional organizational and time-management skills with the ability to prioritize deliverables.
  • Excellent written and verbal communication skills, with the ability to interact professionally with all levels of management.
  • General knowledge of finance and accounting is preferred, but not required.
  • Meticulous attention to detail and ability to perform tasks with accuracy and efficiency.
  • Proven history of providing outstanding customer service while proactively troubleshooting/problem solving.
  • Proven ability to work on multiple projects simultaneously while remaining organized and efficient.
  • Highly motivated self-starter with the ability to work autonomously and independently.
  • Excellent knowledge of Microsoft Office software, including Excel, Outlook, PowerPoint, and Word. Asana, Slack, and Microsoft Teams are a plus.
What We Offer

Talent Elite Group offers a dynamic and supportive work environment, with opportunities for growth and development. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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