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Administrative Coordinator

2 months ago

Irvine, California, United States Zuum Transportation Inc Full time
Job Summary

Zuum Transportation Inc is seeking a highly skilled Administrative Assistant to join our team. As a key member of our operations team, you will be responsible for managing and handling communication between the business and its clients and customers.

Key Responsibilities
  • Provide administrative support to business owners, including executive management support.
  • Manage calendars, action items, messages, and relevant business issues.
  • Screen and respond to incoming calls and email correspondence.
  • Gather and handle voicemail and phone messages.
  • Make travel and lodging arrangements.
  • Create and format documents, including letters, emails, marketing materials, status reports, spreadsheets, and other related documents.
  • Electronically file and track business documents.
  • Coordinate meetings, including scheduling, agenda creation, and logistics.
  • Ensure smooth operation of systems for lead generation, CRM, and back office support.
  • Maintain and build operation manuals documenting all systems, processes, and standards.
  • Manage equipment, IT supply inventory, and order systems.
  • Manage office supplies and requirements for both in-office and remote employees.
  • Provide desktop and IT operational support.
  • Identify, research, and resolve technical problems.
  • Support office special projects.
  • Prepare weekly reports on tasks completed or in progress.
Requirements
  • Excellent communication skills, both spoken and written.
  • Experience in Customer Service and Operations, with outstanding soft skills.
  • Exceptional organizational and time management skills with excellent attention to detail.
  • Proactive and a self-starter, adaptable and open to improving processes and task flows.
  • Results-oriented and driven, providing unsurpassed client service excellence.
  • Tech-savvy and quick to learn and master software and applications.
  • Strong interpersonal skills with the ability to manage sensitive and confidential situations.
  • Proficient with phone, video conferencing, or online meeting platforms.
  • Experience or exposure to hardware.
  • Excellent presentation skills.
  • Ability to quickly learn proprietary software and other computer applications.
What We Offer

Zuum Transportation Inc offers a competitive total compensation package, including medical, dental, vision, 401k, paid holidays, and PTO. We are an Equal Opportunity Employer and welcome applicants from diverse backgrounds. A hybrid work schedule will be available after 3 months of on-site training.