Business Services Coordinator

6 days ago

New York, New York, United States Columbia University Full time
Job Summary

Columbia University is seeking a highly skilled Business Services Coordinator to join our team. This role will coordinate business transactions and other related accounting activities for the Department of Dermatology/Finance.

Key Responsibilities
  • Process routine financial transactions, including Pcard, purchase orders, change orders, invoices, travel and business expense reports, vendor registration, and maintenance.
  • Audit transactions initiated by end users across the department for accuracy and compliance.
  • Reconcile Pcard transactions and perform budget checks, where applicable.
  • Process routine and ad hoc transactions, adjustments and corrections, including journal entries, fund transfers, expense corrections, cost allocations, IDIs, labor accounting, cash deposits, gift transmittals, in accordance with budget and financial objectives.
  • Manage internal transfers and journal entries relating to malpractice charges, revenue transfers, and NYPH funding allocations.
  • Oversee medical education expenses and track resident and fellows' funds.
  • Prepare and review transactions for compliance with Department and University policies.
  • Assist end users in troubleshooting transaction issues.
  • Assist with implementing and maintaining internal financial controls and procedures.
  • Process all personnel transactions relating to the onboarding and off-boarding process of all CUIMC short-term visitors/observers and student internship appointments throughout our clinical and research divisions.
  • Work with the Department Chair and Resident Program Director on UME-related Human Resource functions and Grand Rounds.
  • Assist with honorariums and reimbursements.
  • Organize and prioritize the activities of the clinical fellows; monitor work progress status and ensure compliance with deadlines.
  • Serve as contact person for the interpretation and application of policies, procedures, and program guidelines.
  • Manage, monitor, and document the clinical fellowship and faculty evaluation process.
  • Develop, distribute, and update fellowship rotation schedules, vacation and leave schedules in electronic systems according to duty hour requirements.
  • Organize various lectures and meetings.
  • Perform all fellowship match responsibilities and correspond with newly matched fellows about requirements and process for appointment to the hospitals.
  • Ensure all fellows are credentialed before starting any rotation.
  • Maintain the fellowship curriculum, including competency-based goals and objectives for each assignment and each level of training.
  • Maintain recruitment database and oversee the application processes during the fellowship recruitment season.
  • Provide both administrative supervision and support to fellows.
Requirements
  • Bachelor's degree or equivalent in education, training, and experience, plus at least three years of experience.
  • Experience in an academic/higher education setting in a finance/accounting area.
  • Ability to work independently and accurately in a fast-paced environment.
  • Excellent written/oral communication, interpersonal, and organizational skills.
  • Proficiency with computers, including MS Excel, data warehouse, and reporting tools.
About Columbia University

Columbia University is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to the hiring of qualified local residents.

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