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Business Operations Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Business Operations Coordinator to provide administrative support to our Executive Vice Presidents and business groups. As a key member of our team, you will be responsible for coordinating meetings, events, and travel arrangements, as well as managing calendars and ensuring seamless communication across departments.
Key Responsibilities- Meeting and Event Coordination: Arrange internal and external meetings, conferences, and events, including virtual and in-person gatherings.
- Calendar Management: Manage the calendars of two Executive Vice Presidents, ensuring timely scheduling and reminders.
- Travel Coordination: Book travel arrangements, including domestic and international flights, hotels, and car rentals, as well as obtain necessary visas.
- Expense Reporting: Manage time and expense reporting, as well as invoice reconciliation.
- Liaison and Communication: Serve as a liaison for technical support, resolving client office reservations, PC and phone issues, and Intranet/Internet research.
- Project Management: Provide project management support for the two EVPs, including minutes and notes from meetings, follow-up, and daily operations management.
- Minimum 5 Years of Experience: In a professional business support role, with experience in software tools like MS Office, MS Outlook, and Calendar.
- Strong Organizational Skills: Excellent time management skills, responsiveness, and attention to detail.
- Excellent Communication Skills: Strong written and oral communication skills, with the ability to interact with all levels of management and technology business leaders.
- Team Player: A motivated team player with a positive attitude, who works well in a fast-paced environment.
Capgemini is a global leader in consulting, digital transformation, technology, and engineering services. We enable organizations to realize their business ambitions through an array of services from strategy to operations. Our commitment to diversity and inclusion is reflected in our comprehensive competency framework, personal development, training, and career management programs.
We promote a culture of diversity, believing that working with talented individuals from different backgrounds and points of view is a strategic advantage and an ongoing opportunity. Our shared values of honesty, boldness, trust, freedom, team spirit, modesty, and fun influence the way we meet client needs while respecting regulatory requirements.
