Administrative Assistant

1 week ago


Troy, Illinois, United States Armada Analytics Full time
Job Title: Administrative Assistant - Temporary Legal Position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team on a temporary basis. The successful candidate will provide administrative support to our legal department, ensuring the smooth day-to-day operation of the office.

Key Responsibilities:
  • Provide administrative support to the legal team, including making meeting arrangements, preparing reports, and maintaining filing systems.
  • Answer and direct phone calls, organize and schedule appointments, and plan meetings.
  • Write and distribute emails, assist in the preparation and delivery of regularly scheduled reports, and develop and maintain a filing system.
  • Update and maintain office policies and procedures, order office supplies, and accurately input new orders and close out completed orders in accounting systems.
  • Interface with all levels of corporate, group, and division management, and perform other duties or special projects as assigned.
Requirements:
  • High school diploma or equivalent education required.
  • 3 years of administrative assistant experience.
  • Knowledge of Microsoft Office Suite, including Word, Excel, and Outlook, as well as Microsoft PowerPoint and Adobe Acrobat.
Preferred Qualifications:
  • Advanced degree.
  • Minimum of 6 years of related experience.
  • Clerical experience in an engineering environment.
Critical Competencies:
  • Excellent written and verbal communication skills.
  • Proficient with Microsoft Office Suite or similar software.
  • Strong attention to detail, organizational skills, and ability to set and meet deadlines in a fast-paced environment.
  • Ability to perform multiple priorities in a fast-paced environment and work independently.
  • Creative thinker with sound judgment.
  • Ability to remain calm under pressure and provide excellent customer service.
Working Conditions:

This position works in an office environment with no travel required.


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