Administrative Assistant

1 week ago

Troy, United States Harvard Resource Solutions Full time

We were recently engaged in a new search for an Administrative Assistant on a direct hire basis for our nonprofit client located in Troy, MI.

Please let me know if you, or someone you know, might be interested.

Location: Troy, MI

Title: Administrative Assistant

Working Arrangement: Hybrid (In office Tuesdays and Wednesdays)

Reason for opening: Open Vacancy

Position Description

Reconcile monthly grant dockets and support portfolio trend analyses.

Assist program officers and grants management in ensuring timely completion of grantee requirements.

Collaborate with Managing Director and Communications Officer on the quarterly newsletter, including sourcing and editing content.

Optimize internal processes and maintain data and digital resources in Box and Asana.

Plan and implement Lunch & Learns, webinars, and grantee convenings, including logistics and content preparation.

Organize and manage team calendar, meetings, retreats, and conferences.

Schedule and coordinate internal and external group meetings, including logistics and materials.

Arrange business travel for the Managing Director and team members.

Assist Managing Director in submitting Board and Workgroup materials.

Prepare correspondence, proofread memos, and manage grantee and partner contacts.

Process department expenses and resolve discrepancies with Finance.

Serve as the first point of contact for internal stakeholders regarding documents and information.

Respond to general grant inquiries and distribute to team members.

Draft and process consulting contracts and manage consultant records.

Prepare mailings, shipments, and distribute department mail.

Assist with administrative budget tracking and data management.

Represent the foundation professionally and provide customer service.

Ensure effective filing and document management.

Provide secondary back-up for telephone and receptionist duties.

Perform local off-site work and light travel for meeting preparations.

Perform other duties as assigned.

Requirements for Duties for Administrative Assistant

High school diploma required; Associate degree preferred.

Coursework in business administration, project management, arts, or design preferred.

Three years of professional office experience; nonprofit art, culture, or community development experience preferred.

Strong interpersonal and communication skills.

Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and project management software.

Experience in calendar management, project management, travel arrangements, and proofreading.

Ability to maintain confidentiality and practice discretion.

  • Administrative Assistant

    2 weeks ago

    Troy, United States Kelly Services, Inc. Full time

    Finding a job that fits your lifestyle isnt always easy. Thats where Kelly comes in. Were seeking an Administrative Assistant to work at our largest key accounts in the automotive industry in Troy, OH. Sound good? Take a closer look below. Were Administrative Assistant, Administrative, Assistant, Staffing, Support

  • Administrative Assistant

    2 months ago

    Troy, United States Michigan Design Center Full time

    Job DescriptionJob DescriptionOverviewThe Administrative Assistant plays a crucial role in providing administrative and clerical support to ensure the efficient operation of the office. They contribute to the overall success of the organization by assisting in daily office tasks.Key responsibilitiesManage and coordinate office activities and operations to...

  • Administrative Assistants

    3 months ago

    Troy, United States Crystal Engineering Solutions Full time

    Administrative AssistantsAt least 3 years experience in Dictation, Schedule Management, Budget Management, and Personnel Management.

  • Administrative Assistant

    2 weeks ago

    Troy, United States Kelly Services Full time

    Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® comes in. We’re seeking an Administrative Assistant to work at our largest key accounts in the automotive industry in Troy, OH. Sound good? Take a closer look below. We’re here to help you find something great that works for you—so you won’t miss a moment of what...

  • Administrative Assistant

    2 weeks ago

    Troy, United States KELLY SERVICES Full time

    Finding a job that fits your lifestyle isn't always easy. That's where Kelly® comes in. We're seeking an Administrative Assistant to work at our largest key accounts in the automotive industry in Troy, OH. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters...

  • Administrative Assistant

    2 weeks ago

    Troy, United States Harvard Resource Solutions LLC Full time

    We were recently engaged in a new search for an Administrative Assistant on a direct hire basis for our nonprofit client located in Troy, MI.Please let me know if you, or someone you know, might be interested.Location: Troy, MITitle: Administrative Assistant Working Arrangement: Hybrid (In office Tuesdays and Wednesdays) Reason for opening: Open Vacancy...

  • Administrative Assistant

    1 month ago

    Troy, United States Harvard Resource Solutions LLC Full time

    We were recently engaged in a new search for an Administrative Assistant on a direct hire basis for our nonprofit client located in Troy, MI.Please let me know if you, or someone you know, might be interested.Location: Troy, MITitle: Administrative Assistant Working Arrangement: Hybrid (In office Tuesdays and Wednesdays) Reason for opening: Open Vacancy...

  • Executive Administrative Assistant

    2 weeks ago

    Troy, United States NYS Department of Civil Service Full time

    Overview:The Employee Benefits Division is responsible for managing the New York State Health Insurance Program (NYSHIP), a significant public employer health insurance initiative that serves over 1.2 million individuals.Role Summary:This position is essential for maintaining the effectiveness of our extensive health insurance offerings.Key...

  • Administrative Assistants

    2 weeks ago

    Troy, United States New Wave People Full time

    ROME NY FULL TIME AND PART TIME OPENINGS Part time hours would total 19 hours a week. 100% WORK ON SITE M-F -full time 8:00am - 4:30pm or 8:30am - 5:00pm. Both have an hour long lunch. Unpaid Lunch Break No Overtime or travel required No Work required on a NYS Holiday FREE Parking Provided Qualifications: An Associate's Degree in Business Administration or...

  • Administrative Assistant

    2 weeks ago

    Troy, United States Cynet Systems Full time

    Job Description: Pay Range: $20hr - $23hr Responsibilities: Experience with maintaining, updating and inputting data into multiple database systems. Extracts and curates data from multiple database systems in a way that is easy to understand and with little oversight. Knowledge of time and attendance. Develops and communicates reports and policies...

  • Executive Administrative Assistant

    2 weeks ago

    Troy, United States Champion Homes Full time

    Job DescriptionJob DescriptionChampion Retail Housing Inc has an immediate opening for an Executive Administrative Assistant at our Corporate Office. Experienced Administrative Assistant with a good work ethic needed for high volume national home builder. Must be proficient in Microsoft Office (Outlook, Excel, Word, Teams). Candidates must be reliable,...

  • Administrative Assistant

    2 weeks ago

    Troy, United States Mad City Windows and Baths Full time

    Overview: Mad City Windows and Baths is hiring an Administrative Assistant to join our team in Rochester with a base pay between $18/hr to $22/hr. If you are dedicated and hardworking and you are looking for a career opportunity where you can grow and be developed, don't wait! You don't want to miss out on this opportunity to join one of the fastest growing...

  • Experienced Legal Administrative Assistant

    2 weeks ago

    Troy, United States The Law Offices of Barton Morris Full time

    Company DescriptionThe Law Offices of Barton Morris, located in Troy, MI, handles state and federal cases across Michigan. Led by Barton Morris, a distinguished Criminal Law Attorney, the firm specializes in criminal defense, cannabis, and business law. Barton Morris is renowned for challenging scientific evidence in various legal matters, and we are proud...

  • Experienced Legal Administrative Assistant

    1 week ago

    Troy, United States The Law Offices of Barton Morris Full time

    Company DescriptionThe Law Offices of Barton Morris, located in Troy, MI, handles state and federal cases across Michigan. Led by Barton Morris, a distinguished Criminal Law Attorney, the firm specializes in criminal defense, cannabis, and business law. Barton Morris is renowned for challenging scientific evidence in various legal matters, and we are proud...

  • Administrative Assistant

    2 weeks ago

    Troy, United States Rose International Full time

    Education/Experience Required:Associate''s degree in Business Administration, Computer Science, or Computer Information Systems1-3 years of experience in a related fieldSkills Required:Analytical and interpersonal skillsHigh level of database knowledgeHigh level of customer services skills Experience working in an office settingDuties and...

  • Residential Leasing

    4 weeks ago

    Troy, United States Judge Development Corporation Full time

    Job DescriptionJob DescriptionJob Summary: We are seeking a detail-oriented and motivated Residential Leasing / Administrative Assistant to join our team. The ideal candidate will assist with the residential leasing operations, ensure a smooth leasing process for our tenants and provide administrative support to the office team.Key...

  • Experienced Legal Administrative Assistant

    1 week ago

    Troy, United States The Law Offices of Barton Morris Full time

    Company DescriptionARE YOU READY TO JOIN A DYNAMIC LEGAL TEAM WHERE YOUR CONTRIBUTIONS MAKE A REAL IMPACT? We are seeking a highly motivated, detail-oriented, and proactive Legal Administrative Assistant to join our team. This position offers an exciting opportunity for growth, professional development, and working alongside experienced professionals in a...

  • Experienced Legal Administrative Assistant

    1 week ago

    Troy, United States The Law Offices of Barton Morris Full time

    Company DescriptionARE YOU READY TO JOIN A DYNAMIC LEGAL TEAM WHERE YOUR CONTRIBUTIONS MAKE A REAL IMPACT? We are seeking a highly motivated, detail-oriented, and proactive Legal Administrative Assistant to join our team. This position offers an exciting opportunity for growth, professional development, and working alongside experienced professionals in a...

  • Receptionist and administrative assistant

    1 week ago

    Troy, United States Randstad Full time

    Are you communicative, friendly, helpful and prompt? Are you looking for a long-term fit with a quality team? We are hiring a Receptionist to join an established team in Troy, MI. We need your organization skills, as well as effective communication and solid teamwork skills. If you enjoy contributing positively to a team and interacting with customers - we...

  • Executive Administrative Assistant

    3 weeks ago

    Troy, United States Integrated Staffing Full time $25

    Job DescriptionJob DescriptionOur client in Troy, NY is seeking qualified professionals who posses both analytical and interpersonal skills to work in an Administrative Executive Assistant position. Currently we have both part time and full-time opportunities available. The pay rate for the position will be $25.00 per hour. The ideal candidates would have...