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Office Management Coordinator

2 months ago

Hampton, Virginia, United States Air Combat Command Full time
Position Overview

The primary role of this position is to act as the key administrative support for the A8A Division Chief, while also providing assistance to the A4F Division Chief as needed.

Key Responsibilities
  • Manage and process incoming and outgoing electronic communications, including emails and other correspondence.
  • Screen and prioritize incoming communications to determine the appropriate action or referral.
  • Maintain the supervisor's calendar, coordinating meetings and scheduling appointments based on established priorities.
  • Answer phone calls and greet visitors, assessing their needs and directing them to the appropriate personnel.
  • Prepare a variety of documents, including correspondence and reports, ensuring accuracy and adherence to organizational standards.
  • Utilize advanced word processing software to create, format, and edit documents, including generating tables of contents and importing data.
  • Establish and maintain office procedures and records to enhance operational efficiency.
Qualifications

To qualify for this position, candidates must demonstrate specialized experience equivalent to the GS-05 level or higher, which includes:

  • Knowledge of organizational policies and procedures to effectively manage administrative tasks.
  • Ability to prepare and edit written materials with correct grammar and formatting.
  • Experience in operating standard office equipment and utilizing office automation software.
Skills and Abilities

Successful candidates will possess:

  • Strong typing skills and the ability to produce accurate documents under tight deadlines.
  • Effective communication skills, both verbal and written.
  • Organizational skills to manage multiple tasks and priorities efficiently.
Additional Information

Applicants should be prepared to provide documentation of their qualifications and any relevant experience, including volunteer work that contributes to their competencies.