Legal Administrative Assistant

2 weeks ago


Miami, United States Jackson Lewis P.C. Full time

About Jackson Lewis P.C.

With a focus on labor and employment law since 1958, Jackson Lewis P.C. boasts a team of over 950 attorneys across major cities nationwide. Our firm is dedicated to identifying and addressing the evolving intersections of workplace law and business needs. We assist employers in crafting proactive strategies, robust policies, and business-oriented solutions to foster engaged, stable, and diverse workforces that align with our clients' objectives of inclusivity and respect for every employee's contributions.

Position Overview

The Legal Administrative Assistant will provide comprehensive support to multiple attorneys, encompassing a variety of tasks such as drafting and revising correspondence, pleadings, and other legal documents; managing calendars; and performing various office and client filing duties, along with electronic transcription.

The ideal candidate will possess a typing speed of at least 65 words per minute with high accuracy, and demonstrate exceptional organizational skills, multitasking abilities, and attention to detail. A minimum of three years of recent experience as a legal secretary, including electronic filing, is required.

Key Responsibilities

  • Engage actively in the attorney's work by maintaining knowledge of current cases and projects, utilizing available resources effectively.
  • Provide support to up to four attorneys specializing in employment law, with backup assistance as necessary.
  • Manage phone communications and client interactions on a daily basis.
  • Serve as a liaison between internal departments and external agencies.
  • Prepare and revise correspondence, pleadings, and documents, along with other clerical tasks as assigned.
  • Handle a diverse range of complex and confidential time-sensitive materials.
  • Conduct conflict checks and initiate new client engagements as requested.
  • Maintain calendars, continuing legal education (CLE) records, reports, and timekeeping records.
  • Coordinate and organize travel arrangements, including flights, accommodations, and transportation, while managing any necessary changes to reservations.
  • Oversee docketing for litigation attorneys.
  • Transcribe electronic dictation and schedule depositions.
  • Perform various office and client filing duties, including proofreading documents.
Qualifications and Skills
  • A minimum of three years of recent legal secretarial experience within a law firm, with at least one year in the labor and employment sector.
  • Typing proficiency of 65 words per minute or higher.
  • Familiarity with law firm billing software is advantageous, along with knowledge of state and federal rules and procedures.
  • Strong understanding of legal terminology and court filing processes.
  • Experience with trial preparation and legal briefs.
  • Punctuality and excellent attendance record are essential.
  • Proficiency in generating Tables of Authorities.
  • Exceptional verbal and written communication skills, alongside strong proofreading abilities.
  • Capability to multitask, meet deadlines, and manage workload effectively.
  • Proficient in MS Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Strong interpersonal skills, with the ability to collaborate effectively in a team-oriented office environment.
Educational Background
  • High School diploma or equivalent is required.
  • A four-year college degree is preferred.
Jackson Lewis P.C. values diversity and inclusion, recognizing that a diverse workforce enhances our firm’s strength. We are committed to creating an inclusive environment where all employees can thrive professionally, and we welcome applicants from all backgrounds.

  • Miami, Florida, United States Legal Search Solutions Inc Full time

    Job OverviewSenior Legal Administrative Assistant at a Reputable Law FirmA distinguished law practice is seeking a skilled Legal Administrative Assistant to facilitate the efficient operation of the attorneys' practices and to ensure effective case management. This position offers a remarkable opportunity to be part of a dedicated team.Key...


  • Miami, Florida, United States Legal Search Solutions Inc Full time

    Position OverviewSenior Legal Administrative Assistant - Commercial LitigationA distinguished legal firm is seeking a seasoned Legal Administrative Assistant to facilitate the efficient operation of the legal team's practice and optimize case management. This is an excellent opportunity to become part of a dynamic team with a focus on complex commercial...


  • Miami, United States Evolve Workforce Solutions Full time

    Evolve Workforce Solutions is pleased to be working with a prestigious AmLaw100 firm in Miami, Florida, in search of a dedicated and experienced individual to join their team as a Legal Administrative Assistant for the corporate department.Position Overview:Evolve is seeking a motivated and detail-oriented Legal Administrative Assistant to provide top-tier...


  • Miami, Florida, United States SERVICES ON-SITE Full time

    Position OverviewWe are seeking a dedicated Legal Administrative Assistant to deliver essential support in a professional legal environment. The ideal candidate will possess prior experience in a law office, showcasing exceptional organizational abilities and a talent for managing multiple tasks efficiently.Key ResponsibilitiesManage incoming phone calls and...


  • Miami, United States White & Case Full time

    Firm OverviewWhite & Case is a prestigious global law firm that provides services to prominent corporations, financial institutions, and governments around the globe. With a rich history as an international entity, we are well-equipped to assist our clients in navigating their most intricate legal challenges, regardless of location. Our extensive network,...


  • Miami, United States Vedder Price Full time

    Vedder Price is seeking an Interim Legal Administrative Assistant to join our team. This role is essential in providing comprehensive support to attorneys and paralegals, ensuring a high standard of client service. Responsibilities include document preparation and editing, organizing financial transaction documentation, coordinating extensive travel...


  • Miami, Florida, United States Jackson Lewis P.C. Full time

    Job OverviewJackson Lewis P.C. has been dedicated to labor and employment law since 1958, with a team of over 950 attorneys across major cities in the United States. Our firm continuously seeks innovative ways to address the intersection of workplace law and business needs. We assist employers in crafting proactive strategies, robust policies, and practical...


  • Miami, Florida, United States Legal Search Solutions Inc Full time

    Job OverviewPosition: Legal Assistant - Commercial Real EstateA prominent national law firm is seeking a skilled legal assistant specializing in commercial real estate. The ideal candidate will possess relevant experience and a strong understanding of the legal landscape in this sector.Key Responsibilities:Prepare and submit matter initiation...

  • Legal Assistant

    4 weeks ago


    Miami, United States Legal Search Solutions Inc Full time

    Job DescriptionJob DescriptionLEGAL ASSISTANT PARALEGAL - COMMERCIAL REAL ESTATE Great National law firm in Downtown Miami has an immediate opening for a real estate paralegal. Commercial real estate experience required. Responsibilities:Prepare and submit of matter opening forms.Do Process conflict checks and prepare engagement letters.Type, proofread,...


  • Miami, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...


  • Miami, United States MG+M The Law Firm Full time

    Job DescriptionJob DescriptionMG+M The Law Firm (“MG+M”) is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team,...


  • Miami, United States Leeds Professional Resources Full time

    Position SummaryLeeds Professional Resources is in search of a meticulous and proactive Legal Administrative Coordinator to enhance our personal injury law practice. The successful candidate will play a vital role in assisting our legal team by overseeing various administrative functions, performing legal research, and liaising with clients. This position...

  • Legal Assistant

    5 days ago


    Miami, United States Talent Lab Partners LLC Full time

    We are seeking a skilled and dedicated Legal Assistant with at least 5 years of litigation experience to join our dynamic legal team. The ideal candidate will be detail-oriented, highly organized, and capable of providing comprehensive administrative support to our attorneys. This is an in-office position offering a supportive work environment with...

  • Legal Assistant

    5 days ago


    Miami, United States Talent Lab Partners LLC Full time

    We are seeking a skilled and dedicated Legal Assistant with at least 5 years of litigation experience to join our dynamic legal team. The ideal candidate will be detail-oriented, highly organized, and capable of providing comprehensive administrative support to our attorneys. This is an in-office position offering a supportive work environment with...


  • Miami, Florida, United States Legal Search Solutions Inc Full time

    Job OverviewPosition: Legal Assistant - Commercial LitigationA reputable law firm is seeking a skilled Legal Assistant/Secretary with extensive experience in complex commercial litigation. Candidates must possess a strong background in Federal Court procedures and demonstrate exceptional organizational abilities. A minimum of 7 years of litigation experience...

  • Legal Assistant

    4 weeks ago


    Miami, United States Benme Corp Full time $20 - $23

    Job DescriptionJob DescriptionBenefits/PerksCareers Advancement Opportunities Competitive Compensation401 (k) matchingDaily lunchOptional medical, dental and vision insurance for employee and dependents, partially firm paid.Paid Time offGenerous paid holidays offVacations, after a period of time working with usFree parkingPrecious office environmentJob...


  • Miami, Florida, United States Inmigration Legal Firm Full time

    Job OverviewWe are looking for a dedicated Administrative Operations Coordinator to join our team at an Immigration Legal Firm. This role is essential in providing administrative support and ensuring the smooth operation of our office.Key Responsibilities:Database Management: Regularly updates and monitors database information, ensuring accuracy and...

  • Legal Assistant

    4 weeks ago


    Miami, United States Benme Corp Full time $20 - $23

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceFree food & snacksOpportunity for advancementPaid time offTraining & developmentBenefits/PerksCareers Advancement OpportunitiesCompetitive Compensation401 (k) matchingDaily lunchOptional medical, dental and vision insurance for employee and dependents, partially firm paid.Paid...

  • Legal Assistant

    2 weeks ago


    Miami, Florida, United States Legal Search Solutions Inc Full time

    Position OverviewLegal Assistant - Personal Injury LitigationA reputable and expanding law firm is seeking to recruit a skilled Legal Assistant with expertise in litigation. The ideal candidate will possess a proactive attitude and demonstrate exceptional organizational capabilities. A minimum of 5 years of relevant experience in personal injury or bodily...

  • Legal Assistant

    1 week ago


    Miami, United States Leeds Professional Resources Full time

    Job Summary: We are seeking a highly organized and detail-oriented Legal Assistant with strong litigation experience to join our legal team. The ideal candidate will support attorneys by managing case files, drafting legal documents, and coordinating litigation activities. This role requires a thorough understanding of legal procedures and the ability to...