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Legal Administrative Assistant

2 months ago

Miami, Florida, United States Jackson Lewis P.C. Full time
Job Overview

Jackson Lewis P.C. has been dedicated to labor and employment law since 1958, with a team of over 950 attorneys across major cities in the United States. Our firm continuously seeks innovative ways to address the intersection of workplace law and business needs. We assist employers in crafting proactive strategies, robust policies, and practical solutions to foster high-performing, engaged, and diverse workforces that align with our clients' objectives of inclusivity and respect for every employee's contributions.

Position Summary

The Legal Administrative Assistant will provide comprehensive support to multiple attorneys, including but not limited to the preparation and revision of correspondence, legal documents, and pleadings; maintaining calendars; and managing various office and client filing systems, as well as electronic transcription.

The ideal candidate will possess a typing speed of at least 65 words per minute with high accuracy, and demonstrate exceptional organizational skills, multitasking abilities, and attention to detail. A minimum of three years of recent experience as a legal secretary, including familiarity with electronic filing processes, is required.

Key Responsibilities

  • Assist attorneys by maintaining awareness of current cases and projects, utilizing available resources effectively.
  • Provide support to up to four attorneys in employment law matters, with additional backup as necessary.
  • Manage phone communications and client interactions on a daily basis.
  • Serve as a liaison between internal departments and external agencies.
  • Prepare and revise correspondence, pleadings, and other legal documents as directed.
  • Handle a variety of complex and confidential materials that are time-sensitive.
  • Conduct conflict checks and initiate new client engagements as requested.
  • Maintain attorneys' calendars, continuing legal education (CLE) records, reports, and timekeeping records.
  • Coordinate travel arrangements, including flights, accommodations, and transportation, making necessary adjustments to reservations.
  • Manage docketing for litigation attorneys.
  • Transcribe electronic dictation and schedule depositions.
  • Perform various office and client filing tasks; proofread documents for accuracy.
Qualifications and Skills
  • At least three years of recent legal secretarial experience within a law firm, with a focus on labor and employment law preferred.
  • Typing speed of 65+ words per minute.
  • Experience with law firm billing software is advantageous. Familiarity with state and federal legal rules and procedures is essential.
  • Solid understanding of legal terminology and court filing processes.
  • Experience in trial preparation and drafting briefs.
  • Punctual with a strong attendance record.
  • Proficient in generating Tables of Authorities.
  • Excellent verbal and written communication skills, along with strong proofreading abilities.
  • Able to manage multiple tasks and respond to deadlines while balancing workload effectively.
  • Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Strong interpersonal skills and the ability to collaborate effectively in a team-oriented office environment.
Educational Background
  • High School diploma or equivalent is required.
  • A four-year college degree is preferred.
Jackson Lewis is committed to fostering a diverse workforce that reflects the communities we serve. We strive to create an inclusive environment where all employees can thrive professionally, and we welcome applicants from all backgrounds without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.