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Interim Legal Administrative Assistant

2 months ago

Miami, United States Vedder Price Full time

Vedder Price is seeking an Interim Legal Administrative Assistant to join our team. This role is essential in providing comprehensive support to attorneys and paralegals, ensuring a high standard of client service. Responsibilities include document preparation and editing, organizing financial transaction documentation, coordinating extensive travel arrangements, managing new business intake processes, and overseeing attorney expense submissions. The position also involves maintaining client files, responding to inquiries, and facilitating effective communication across various departments.

Key Responsibilities:

  • Draft, revise, and finalize a diverse range of legal documents with precision.
  • Assist attorneys with client onboarding, conflict checks, and audit correspondence.
  • Accurately log attorney billable hours in the timekeeping system to adhere to deadlines.
  • Collaborate with the Accounting Department to manage client billing and receivables.
  • Efficiently coordinate travel arrangements, ensuring all logistics are handled accurately.
  • Handle incoming calls, screen communications, and respond to client inquiries professionally.
  • Open, assess, and route incoming mail as per instructions.
  • Support fellow Legal Administrative Assistants to meet firm and client requirements.
  • Assist Shareholders in preparing for both internal and external meetings.
  • Organize and maintain both physical and electronic client files in line with firm policies.
  • Engage with various departments daily to ensure optimal legal support.
  • Prepare and submit expense reports for attorneys.
  • Manage attorney schedules and coordinate client meetings effectively.
Essential Skills & Competencies:
  • Ability to prioritize tasks in a fast-paced environment.
  • Strong organizational skills with the capability to manage multiple projects simultaneously.
  • Professional demeanor, attention to detail, and problem-solving abilities.
  • Familiarity with legal terminology.
  • Exceptional written and verbal communication skills.
  • Ability to interact courteously and effectively with clients and colleagues.
  • Capacity to interpret and follow instructions accurately.
  • Willingness to work core business hours with flexibility for additional hours as needed.
  • Advanced skills in formatting legal documents such as briefs and pleadings.
  • Knowledge of e-filing processes and Federal Court protocols.
Qualifications & Experience:
  • Preferred Associate's degree.
  • A minimum of five years of experience as a legal administrative assistant in a law firm setting, supporting multiple attorneys.
  • Ability to work under pressure and meet strict deadlines.
  • Experience in managing monthly client billing is preferred.
Technical Proficiency:

To excel in this role, candidates must be proficient in the following software:
  • Microsoft Word
  • Adobe Acrobat
  • Microsoft PowerPoint
  • Microsoft Excel
Equal Employment Opportunity:

Vedder Price P.C. is committed to equal opportunity employment. We value diversity and encourage applications from all qualified individuals without regard to race, color, gender, age, religion, national origin, or any other characteristic protected by law. We participate in E-verify.